Provisioning Administrative Officer: Demand and Tender

Oorsig

Die Office of the Chief Justice soek 'n Provisioning Administrative Officer vir Demand and Tender by sy National Office in Midrand.

Vereistes

• Aansoekers moet 'n National Diploma in Supply Chain Management / Economics / Finance / Financial Management / Procurement/ Logistic/Public Administration of 'n toepaslike kwalifikasie op (NQF level 6) soos deur SAQA erken hê. 'n Minimum van twee (2) jaar se ervaring in 'n Demand Management en Tender Administration-omgewing. 'n Geldige bestuurderslisensie.
• Kennis en vaardighede: Kennis en begrip van administratiewe en procurment prosedures, kennis van die Public Financial Management Act, kennis van voorsieningskettingbestuursraamwerke, beleide en prosedures, kennis van begroting en finansiële bestuur, kennis van procurmentbeleide en toepaslike wetgewing voor die toekenning van kontrakte, kennis van PPPFA-regulasies, Public Service Act 1994, Public Service Regulations 2016, National Treasury Regulations, goeie begrip van departementele voorskrifte en rame (bv. departementele kodes: COIDA en BBBEE en Batho Pele-beginsels.
• Vaardig in rekenaargeletterdheid MS Office, MS Power Point, MS Word, MS Excel, aanbieding, konseptuele oriëntasie, beplanning, organisering, probleemoplossing, finansiële bestuur, interpersoonlike betrekkinge, besluitneming, tydbestuur, kommunikasie en verslagskryfvaardighede.

Pligte

• Koördineer die samestelling van tender/kwotasiespesifikasies soos vereis: Hou inligtingsessies.
• Koördineer die ontwikkeling van die voorsieningsstrategie.
• Ontwikkeling van spesifikasies/Terme van Verwysing.
• Samestelling van Vraagbestuursplanne en Procurement Plans.
• Koördineer die wysiging van die procurment plan.
• Tree op as sekretariaat van die Bidspecificasie- en Bidevaluering- en Toekenningkomitee.
• Onderhou 'n liasseerstelsel vir toegekende bie.
• Stel biedokumente op, pubiseer biedokumente en biduitnodigings.
• Koördineer die ontwikkeling van die voorsieningsstrategiedokument.
• Verifieer die belyning van die verkryging van goedere en dienste met die Demand Management Planne en verskaf ondersteuning met inligting vir ouditnavrae.
• Voer 'n behoorlike liasseerstelsel uit vir al die rekords, skeduleer en organiseer vergaderings, lewer sekretariële dienste aan vergaderings binne die eenheid, dateer die projekdashboard vir die eenheid op en onderhou dit, fasiliteer die bestaansmiddele en fasiliteer die procurment van skryfbehoeftes en alle ander klein kontant aankope, en hanteer inkomende en uitgaande kantoor korrespondensie.
• Versamel en stel maandelikse vorderingsverslae oor die procurement plan en kwartaalverslae aan die National Treasury op.
• NAVRAE Tegniesverwante navrae: HR-verwante navrae: Mev N Ntimane Tel No: (010) 493 2601

Hoe om aan te sollisiteer

Applications can be sent via email to 2026/102/OCJ@judiciary.org.za

Notas

The Organisation will give preference to candidates in line with the Employment Equity goals. All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, social media, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process. OTHER POSTS