Assistent-direkteur: Geregtelike Ondersteuning

Oorsig

Bestuur administratiewe bedrywighede in die Kantoor van die Regterpresident by die Pretoria Hooggeregshof, insluitend die koördinering van vergaderings, betrekkinge en navrae.

Vereistes

• Aansoekers moet 'n Nasionale Diploma in Kantoorbestuur/ Besigheidsadministrasie/ 'n relevante kwalifikasie op NQF-vlak 6 soos deur SAQA erken besit. 'n Minimum van drie (03) jaar se relevante ervaring in 'n administratiewe kantoorbestuursomgewing waarvan een (1) jaar op toesigvlak moet wees. 'n Bestuurslisensie/LLB-graad sal as 'n bykomende voordeel dien.
• Kennis en Vaardighede: Kennis van relevante wetgewing en regulasies, kennis van saaklyne, kennis van kantoorbestuursverantwoordelikhede, stelsels en prosedures, kennis van toesigfasiliteite, kennis van Elektroniese Inligtingsbronne en aanlynterugwinning.
• Bedrewe in kommunikasie (geskrewe en mondeling), fasilitering, verslagskryfwerk, menslikebestuur en bemagtiging, strategiese en leierskapvaardighede, probleemoplossing, aanbieding, besluitneming, interpersoonlike verhoudinge.
• Saam met die volgende eienskappe: Vermoë om veelvuldige take gelyktydig te hanteer, professionele telefoonmaniere, in staat om onder druk te werk en nougeset.

Pligte

• Bestuur die administrasie in die Kantoor van die Regterpresident, reël en dagboek vergaderings en afsprake wat die Regterpresident behels, koördineer alle betrekkinge tussen Regters en Afdelingsleërbeamptes met die Regterpresident, verseker opvolg op alle navrae wat aan die kantoor van die Regterpresident gerig word, hanteer algemene korrespondensie in die Kantoor van die Regterpresident, insluitend maar nie beperk tot die opstel en saamstel van alle memo's, briewe, verslae en aanbiedings deur die Regterpresident nie, koördineer en administreer verlofbestuur van die Kantoor van die Regterpresident, hanteer korrespondensie rakende voorbehoude vonnisse asook klagtes wat voortspruit uit voorbehoude vonnisse, hanteer reëlings dat die Regterpresident voorsit by die aflê van ampseedlede van die Provinsiale Uitvoerende Gesag en ander amptsbekleërs, koördineer reëlings vir die rekonstruksie van vertraagde appèlakrome wat afgetrede en oorlede Regters behels, fasiliteer die maandelikse statistieke van voorbehoue vonnisse vir die afdeling, koördineer korrespondensie en statistieke rakende voorbehoude vonnisse en opdatering van die register van voorbehoude vonnisse, versamel en koördineer insette van Regters insluitend alle nodige dokumentasie om begrotingsprosesse in te lig, verskaf ondersteuning aan die Regterpresident by die vasstelling van befondsingsvereistes vir die begrotingsproses, kontroleer en verifieer finansiële verslae ter ondersteuning van die Kantoor van die Regterpresident, bekom en sertificeer die korrektheid van fakture en state rakende uitgawes in die Kantoor van die Regterpresident, koördineer alle logistiek vir vergaderings en ander betrekkinge van die Regterpresident, plaaslik en internasionaal, insluitend die indiening van verslae en aanbiedings asook die implementering van besluite wat uit sulke vergaderings voortspruit, hanteer die Regterpresident se aksie-items wat voortspruit uit die komitees van Hofhoofde wat hy voor sit, verseker nodige sekretariële ondersteuning in vergaderings wat deur die Regterpresident ge sit word, insluitend maar nie beperk tot Afdelingsleierskap-vergaderings, Afdelingsoperasionele vergaderings asook Afdelingsregtersvergaderings en Afdelingsbelanghebbende-vergaderings nie, bestuur reëlings vir reis en voltooi dokumentasie vir goedkeuring.
• Fasiliteer instandhouding van die Regterpresident se voertuig en dien die logboek in.
• Dien S&T-eise, selfoon- en 3G-data-eise in, verskaf 'n rekordbestuursfunksie, insluitend versameling, verspreiding, ontsluiting en invul van rekords.

Hoe om aan te sollisiteer

Applications can be sent via email to 2026/99/OCJ@judiciary.org.za

Navrae: Technical Related Enquiries: Mr. PA Nkone Tel No: (012) 492 7606 HR Related Enquiries: Ms T Mbalekwa Tel No: (010) 494 8515

Notas

The Organisation will give preference to candidates in line with the Employment Equity goals. All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, social media, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process. OTHER POSTS