Assistent-direkteur: Fasiliteite- en Bedrywighedsbestuur

Oorsig

Assistent-direkteur benodig om fasiliteite en bedrywe te bestuur, insluitend skoonmaakdienste, verkryging en kontrakt toesig by die Aliwal North distrikkantoor.

Vereistes

• National Senior Certificate, National Diploma NQF level 6 soos erken deur SAQA in Facilities Management / Property Management/Horticulture & Landscaping / Real Estate / Building / Construction Management / Quantity Surveying met 3 jaar se ervaring op toesighoudende vlak of SL7/8 in Facilities Management. 'n Geldige bestuurderslisensie.
• Kennis en vaardighede: Diepgaande kennis en begrip van die wetgewende raamwerk wat die Openbare Diens regeer.
• Diepgaande kennis en begrip van GIAMA.
• Kennis en begrip van PFMA.
• Diepgaande kennis en begrip van die Occupational Health and Safety Act en verwante gebouregulasies.
• Kennis en begrip van Facilities Management Policies, Procedures and Best Practices.
• Kennis van Asset and Maintenance Management.
• Departementele diensleweringsbeginsels.
• Departementele Strategiese Beplanning.
• Departementele Jaarlikse Prestasieplan.
• Beleide en prosedures. Regeringsprogramme.
• Provincial Growth and Development Plan for the Eastern Cape.
• Belanghebbende- en kliëntverhoudingsbestuursbeginsels.
• Beplanning, koördinasie.
• Probleemoplossing en analitiese vermoë.
• Fasiliteite-inspeksie en nakomingsmonitering.
• Verslagskrywing en data-analise.
• Belanghebbende-betrokkenheid en kliëntverhoudinge. Kommunikasie. Kliëntverhoudingsbestuur.
• Verslagskrywing en aanbieding.
• Rekenaarvaardigheid (MS Office, Facilities Management Systems). Projekkoördinasie.

Pligte

• Koordineer die voorsiening van skoonmaakdienste: Koordineer die voorsiening van skoonmaakdienste by distriksfasiliteite.
• Fasiliteer die ontwikkeling van spesifikasies enverkrygingsprosesse vir skoonmaakdienste.
• Monitor kontrakteursprestasie en verseker nakoming van diensstandaarde.
• Hou toesig oor kontrakadministrasie, insluitend die verifikasie van dienslewering en sertifisering van betalings.
• Monitor skoonheid van regeringsfasiliteite om te verseker dat voldoen word aan departementele skoonmaakstandaardebeleid.
• Koordineer die voorsiening van tuinmaak- en verfraaiingsdienste: Koordineer die voorsiening van tuinmaak- en landskapsdienste vir staatsfasiliteite.
• Fasiliteer verkryging en aanstelling van diensverskaffers in ooreenstemming met SCM-prosesse.
• Monitor prestasie en kwaliteit van gelewerde dienste.
• Hou toesig oor kontrakimplementering en nakoming van omgewingsstandaarde.
• Verseker belyning van dienste met departementele instandhoudings- en verfraaiingsstandaarde.
• Koordineer implementering van toestandsassesserings: Koordineer implementering van toestandsassesserings vir staatsbesitte fasiliteite.
• Analiseer toestandsassesseringsverslae om instandhoudingsbeplanning en prioritisering te stuur.
• Fasiliteer ontwikkeling van instandhoudingsplanne en kosteberamings op grond van toestandsassesseringsdata.
• Verskaf verslae om infrastruktuur- en batebestuursbesluitneming te stuur.
• Verseke behoorlike rekordhouding van toestandsassesserings en instandhoudingsverslae.
• Bestuur gebruikinspeksies op staatsbesitte geboue: Beplan en voer gebruikinspeksies uit om gebruik van toegekende ruimte te assesseer.
• Monitor ruimtegebruik en identifiseer onderbenutte of nie-nakomende gebruik van fasiliteite.
• Analiseer inspeksiebevindings en stel verslae op om bestuursbesluite te stuur.
• Verseker nakoming van GIAMA en ruimtebestuursstandaarde.
• Monitor instandhouding van gebruik- en inspeksierekords.
• Koordineer implementering van gesondheids- en veiligheidsoudits op staatsbesitte fasiliteite: Koordineer implementering van beroepsgesondheids- en veiligheidsvereistes by alle fasiliteite.
• Monitor nakoming van relevante OHS-wetgewing en gebouregulasies.
• Fasiliteer uitvoering van gesondheids- en veiligheidsinspeksies en oudits.
• Analiseer geïdentifiseerde risiko's en beveel toepaslike korrektiewe ingrypings aan.
• Beveel veilige werksomgewings aan in ooreenstemming met statutêre en departementele vereistes.
• Hou toesig oor toegekende hulpbronne: Handhaaf hoë standaarde deur te verseker dat die span/afdeling uitstekende werk lewer ten opsigte van kwaliteit/hoeveelheid en tydigheid.
• Los probleme van motivering en beheer op met minimum leiding van die Bestuurder.
• Delegeer funksies aan personeel op grond van individuele potensiaal, verskaf die nodige leiding en ondersteuning en bied personeel voldoende opleidings- en ontwikkelingsgeleenthede.
• Verseker tydige ontwikkeling van werksbeskrywings en implementering van Werksplanne en Persoonlike Ontwikkelingsplanne (PDP's) vir alle werknemers in die subdirektoraat.
• Bestuur daaglikse werknemersprestasie en verseer tydige Prestasie-assesserings van alle ondergeskiktes.
• Verseker bestuur, instandhouding en veilige bewaring van bates.

Hoe om aan te sollisiteer

Applications must be submitted as follows: via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za. The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the Closing Date. To report any e- Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: e-recruitment- bhisho@ecdpw.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00-16:30 Mon- Thursday and 08:00-16:00 on Friday). Hand-delivered/ E-Mailed/ Faxed/ Posted applications will not be accepted.

Navrae: contact Mr. M. Mavotsho at 083 753 9381/Mr. M. Tshwaku at 083 753 9381 e-recruitment Technical Enquiries: e-recruitment-bhisho@ecdpw.gov.za

Notas

Preference will be given to Youth, African Males. Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. All shortlisted candidates for SMS posts will be subjected to technical exercises and interviews. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behaviourally preferences, emotional intelligence and integrity. Successful candidates will be appointed on a probation period of 12/24 months. The competency assessment will be testing generic managerial competencies using the mandated Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. MANAGEMENT ECHELON