Senior Administratiewe Beampte

Oorsig

Verskaf senior administratiewe ondersteuning insluitend reis, korrespondensie en kantoorbegrotingsadministrasie by die Department of Home Affairs provinsiale kantoor in Pietermaritzburg.

Vereistes

• 'n Voorgraadse kwalifikasie in Office Management and Technology, Business Management, Administration Management of 'n verwante veld op NQF Level 6 soos deur SAQA erken. 'n Minimum van 2 jaar se ervaring as 'n Administratiewe Beampte/ Hoof Administratiewe Klerk word vereis.
• Ervaring in die administrasie van kantoorbegrotings word vereis.
• Kennis van National Treasury Regulations.
• Uitgebreide kennis van verskeie lêerstelsels.
• Kennis van die Public Finance Management Act (PFMA).
• Kennis en begrip van departementele wetgewing en skrifte.
• Kennis van die Public Service Regulatory Framework.
• Kennis van Supply Chain Management prosesse en prosedures.
• Kennis van die Human Resource Regulatory Framework. 'n Geldige bestuurslisensie.
• Bereidwilligheid om te reis en buitengewone ure te werk.
• Vereiste vaardighede en bevoegdhede: Probleemoplossing.
• Beplanning en organisering.
• Beplanning en organisering.
• Finansiële Administrasie.
• Analitiese denke.
• Mondelingse en Skriftelike Kommunikasie. Tussenmenslik. Kliëntfokus.
• Aandag aan Detail.
• Klerklik en Administrasie. Multitaakverrigting.
• Resultate en prestasiefokus. Spanwerk. Tydbestuur. Rekenaarvaardigheid.
• Vaderlandsliewend, Eerlikheid, Integriteit en Verantwoordelikheid.

Pligte

• Die suksesvolle kandidaat sal verantwoordelik wees vir, onder andere, die volgende spesifieke take: Verskaf administratiewe ondersteuning in die eenheid.
• Voer algemene administratiewe aktiwiteite uit ter ondersteuning van die eenheid (reis, plekke en akkommodasie-reëlings).
• Verseker die administrasie van kantoorkorrespondensie, dokumente en verslae (stel briewe, memos, voorleggings, verslae en notule vir die eenheid op).
• Verseker die instandhouding van die lêerstelsel vir die eenheid.
• Stel finansiële en administratiewe verslae en dokumente op.
• Verseker die opstel van begroting en kontantvloeiproeksies.
• Reël en woon byeenkomste by en tree as sekretaris op tydens byeenkomste.
• Verseker die akkurate voltooiing van bestaanskeise.
• Hou tred met alle inkomende werk en verseker dat alle sperdatums nagekom word.
• Skakel met alle belanghebbendes wat relevant is tot die eenheid.
• Verseker die vloei van inligting en dokumente in die eenheid.
• Verseker dat vorms en dokumente wat verband hou met eise, betalings, fakture en konsultantgelde wat relevant is tot die eenheid verwerk word.
• Verskaf kantooradministrasiedienste in die funksionele eenheid.
• Verseker innovasie en dienslewering binne die eenheid.
• Verseker die implementering van effektiewe risiko- en nakomingsbestuurspraktyke.
• Verseker effektiewe en doeltreffende bestuur van menslike, fisiese en finansiële hulpbronne binne die eenheid.
• Afrig en begelei personeel oor beste praktyke en nakoming van regulatoriese vereistes.

Hoe om aan te sollisiteer

Applications compliant with the “Directions to Applicants” above, must be submitted online at https://erecruitment.dha.gov.za KwaZulu-Natal: Physical address: 181 Church Street, Pietermaritzburg, 3209.

Navrae: KwaZulu-Natal: Ms N Ngema Tel No: (033) 845 5003

Notas

Applications must be submitted online at https://erecruitment.dha.gov.za sent to the correct address specified at the bottom of the posts, on or before the closing date, accompanied by a fully completed Application for Employment Form (New Z83, effective from 1 January 2021), obtainable at www.dpsa.gov.za, citing the correct post number and job title, and a comprehensive CV (citing the start and end date dd/mm/yy), job title, duties performed and exit reason for each employment period to be considered, as well as the details of at least two contactable employment references (as recent as possible), regardless of online or manual submission. Where a valid Driver's License and a Professional Driving Permit (PDP) is a requirement, this must be indicated on the CV. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Shortlisted candidates will also be required to submit a copy of their ID document, a valid driver’s license (if specified as a job requirement), relevant educational qualifications / RPL certificates / Academic Transcripts of completed qualifications, and Acting letters as directed. Furthermore, applicants who possess (a) foreign qualification(s), are required to submit the evaluated results of such qualifications, as received from the South African Qualifications Authority (SAQA); for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity, will be subjected to an interview, various relevant tests and assessments, and employment suitability checks (credit, criminal, citizenship, qualifications, and employment references including verification of exit reasons, and conducting business with State). Once appointed, serving of a prescribed probation period, and obtaining of a security clearance appropriate to the post, will be required. Correspondence between the Department and candidates will be limited to shortlisted candidates, ONLY. The DHA is a merit-based, equal opportunity and affirmative action employer. In line with its commitment to promoting representivity, in the filling of entry-level positions preference may be given to locally based candidates on grounds of affordability as well as to (unemployed) youth and the DHA’s interns and learners who have successfully completed their respective skills development programmes. In the filling of all posts, preference may be afforded to persons with disabilities, and in respect of SMS-level posts, to women. Persons falling in these categories and who meet the post requirements are preferred. The DHA complies with the Protection of Personal Information Act, 2013 (Act No. 4 of 2013). Applicants’ personal information will be used for recruitment purposes, retained where required for audit, and safeguarded against unauthorised disclosure, except where legally required. Submission of an application constitutes consent to such processing. OTHER POSTS