Administrasieklerk (SUPERVISOR)

Oorsig

Outoesig hou oor administrasie van ingevoerde en uitgevoerde drankprodukte, bestuur Wine Online-dokumentasie, en berei statistiese verslae voor vir die Department of Agriculture in Stellenbosch.

Vereistes

• Aansoekers moet in besit wees van 'n Graad 12-sertifikaat. 'n Sertifikaat in wyn sal 'n voordeel wees.
• Werkverwante werkservaring: Drie (03) jaar administratiewe ervaring in Wine Online-sertifiseringsisteem en gebruikersteun.
• Werkverwante kennis: Departementbeleide en voorskrifte.
• Toepaslike regulasies van die Liquor Production Act, 1989 (Act No 60 of 1989).
• Kennis van wynekultivars en verskillende tipe drank soos omskryf in die Liquor Products Act.
• Kennis van uitvoer- en invoerprosedures, samestellings- en etiketteringsvereistes van die Liquor Products Act. Verkrygingsprosedures. Kwaliteitsversekeringspraktyke.
• Kulturele diversiteit.
• Werkverwante vaardighede: Vermoë om goed te kommunikeer en met mense op verskillende vlakke te skakel.
• Integriteit en diskresie.
• Argief van dokumentasie.
• Uitreik van fakture.
• Wine Online-hulplynsteun en kliëntskakeling.
• Registrasie, verwerking en uitreik van uitvoer- en invoerdokumentasie.
• Kennis van wynekultivars en verskillende tipe drank.
• Vermoë om die Wet en regulasies te interpreteer.
• Datavaslegging en tikvaardighede.
• Beplanning en uitvoering.
• Bestuur en organisasie.
• Interpersoonlike vaardighede. Probleemoplossingsvaardighede.
• Analitiese vaardighede. Luistervaardighede. Rekenaarvaardigheid.
• Geldige bestuurderslisensie en die vermoë om te bestuur.
• Opleiding van Wine Online-gebruikers.
• Aanvaarding van verantwoordelikhede.
• Kwaliteit van werk. Selfdissipline. Kommunikasie. Spanwerk. Houding. Rekenaarvaardigheid.
• Verslagskrywing. 'n Geldige bestuurderslisensie.
• Uitgebreide werksure.

Pligte

• Handhaaf beheer oor uitgevoerde en ingevoerde drankprodukte.
• Registrasie, datavaslegging en verwerking van invoer/uitvoer-dokumentasie op Wine Online.
• Uitreik van dokumentasie.
• Rekords op Wine Online hou.
• Probleemoplossing in Wine Online. Fakturering.
• Voorberei van statistiese verslae.
• Hanteer van navrae.
• Vaslegging en koppeling van ontvangers/takke.
• Regstelling van LIMS-koppelvlakfoute.
• Registrasie van uitvoerders/invoerders.
• Onderhou van registrasie-inligting.
• Toesig hou oor monsterregistrasie, wegdoen van monsters en vinotheek-rekords.
• Oplos van monsterregistrasieprobleme.
• Uitreik van nakomingbriewe. Belanghebbende-skakeling.
• Voorsien van voorligtingsdienste aan kliënte, eksterne en interne belanghebbendes.
• Opleiding van personeel en kliënte.
• Onderhou van Wine Online-hulplyn.
• Beantwoording en oplos van navrae.
• Validering van uitvoersertifikate.
• Interpretering van invoer/uitvoer-prosedures.
• Identifisering en oplos van swartlys-kliënte op WOL om te verseker dat daar aan wetgewende voorskrifte voldoen word.
• Registrasie/kansellasie van A- en B-kodes vir drankprodukte ooreenkomstig Regulasie 40 van die Wet.
• Verifiëring en toesig oor faktureringprosesse.
• Outoesig hou en voorsien van finansiële en voorsieningsketen-administrasie en tegniese lyn-administrasiesteundienste in die komponent.
• Verskaf inligting wat nodig is vir skuif na die korrekte itemkodes op die begroting.
• Bystand verleen met finansiële bestuur van begroting / 25% besteding per kwartaal. Begrotingsbystand.
• Verseker behoorlike toekenning van besteding en monitor bestedingsdoelwitte.
• Verifiëring van fakture.
• Toesig oor verkrygingsprosesse.
• Onderhou van finansiële rekords en bateregisters.
• Bystand verleen met maandelikse en kwartaalikse invoer- en uitvoerverslae.
• Toesig hou oor nakoming van afvalbestuur en gesondheids- en veiligheidsvereistes.
• Verseker doeltreffend geargiveerde dokumentasie.
• Outoesig hou oor menslike hulpbronne/personeel.
• Toekenning van werk.
• Kontroleer, verifieer en dateer dokumentasie/registers op (verlof vorms, EPMDS, oortyd).
• Opdatering van werksplanne en prestasiestandaarde. Prestasie-evaluering. Personeelontwikkeling.
• Bestuur van uitvoer-administrasiekantoor om doeltreffende Wine Online-steundienste te verseker.

Hoe om aan te sollisiteer

Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email ACSrecruit60@nda.gov.za

Navrae: Ms Wendy Jonker Hanekom Tel No: (021) 809 0374

Notas

EE Targets: African Males, and persons with disability. To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme. Appointment is subject to successful competition of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. All shortlisted candidates, including SMS, shall undertake two pre- entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Due to high volumes, the Department will not acknowledge receipt of applications. Communication will be limited to shortlisted candidates only. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DOA is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. MANAGEMENT ECHELON