Adjunkdirekteur: Administrasie & Koördinasie

Oorsig

Adjunkdirekteur verantwoordelik vir administrasie, dokumentbestuur, werkvloei-monitering en koördinasie van parlementêre vrae in Kaapstad.

Vereistes

• Nasionale Diploma (NQF6) in Openbare Bestuur/Kantoorbestuur of 'n relevante gelykwaardige kwalifikasie. 5 jaar se ondervinding in Administrasie of 'n relevante veld waarvan drie (3) jaar op 'n instapsake/junior bestuursvlak (Assistentdirekteur of gelykwaardig) moet wees Die ampsdraer moet kennis hê van die volgende; goeie beheer van geskrewe en mondelinge Engels en enige ander amptelike taal.
• Strategiese koördinasie/beplanning. Besigheidsbeplanning.
• Verslag/professionele skryfwerk. Beleidontwikkeling. Organisasie-prestasiebestuur. Risikobestuur. Ouditprosedures.
• Navorsingsmetodes en aanbieding. Projekbestuur.
• Toegang tot en werking van die rekenaargesteunde posopsporingstelsel.
• Formate en roetes van dokumentasie deur die hele departement.
• Kwaliteitsbeheer van dokumente. EDMS.
• Die hiërargie en bestuursstruktuur van die departement.
• Verskillende gespesialiseerde velde van die takke en hoofdirektorate se kundigheid en verantwoordelikheid.
• Beleide, wetgewing en prosedures. Administrasie.
• Openbare diens en departementele prosedures en preskripte Beplanning en prestasiebestuurswetgewing.
• Vaardighede en eienskappe;
• Organiseringsvaardighede, Fasiliteringsvaardighede, Kommunikasievaardighede, Rekenaarvaardigheid, Tegniese skryfvaardighede.
• Vermoë om op 'n professionele wyse met ministeries, senior bestuurbeamptes en die publiek te kommunikeer.
• Vermoë om individueel en in 'n span te werk.
• Goedehuislike interpersoonlike verhoudings.
• Vermoë om met moeilike persone te werk en konflik op te los.
• Sin van verantwoordelikheid en lojaliteit. Objektiwiteit. Integriteit. Diensgerig. Self-toesig.
• Hoogontwikkelde sin van eerlikheid.
• Beskerm die vertroulikheid van dokumente.

Pligte

• Die kandidaat sal verantwoordelik wees om doeltreffende dokumentbestuur te verskaf.
• Monitor werkvloeie wat deur die Tak ontvang word.
• Monitor en volg na op die finalisering van uitstaande DG-/Ministériële verwysings Koördineer die finalisering van Tak Parlementêre Vrae.
• Verseker dat alle dokumente kwaliteitsbeheer is voordat dit aan takadministrateur voorgelê word.
• Hou 'n opdatum rekord van alle besluite geneem.
• Skeduleer takvergaderings.
• Verskaf sekretariatsdienste aan die takvergadering.
• Verskaf notule van die vergaderings.
• Ontwikkel 'n aksielys vir besluite en monitor implementering.
• Monitor takbesteding en lig bestuurders.
• Koördineer finalisering van die tak insetsels tot die Departementele Strategiese plan.
• Konsolideer CD-insetsels om tak APP te ontwikkel.
• Finaliseer die tak APP binne die voorgeskrewe tydraamwerk.
• Verseker belyning van CD APP.
• Monitor implementering van tak Besigheidsplan.
• Fasiliteer die indiening van CD-verifikasieverklarings.
• Monitor tak-nakoming van PMDS.
• Verseker dat alle CD-Prestasieooreenkomste geteken en kopieë gearchiveer word.
• Ondersteun die implementering van die Prestasieplanne.
• Verseker tak-nakoming met die veiligheidsklarering.
• Koördineer takdeelname in departementele vergaderings en forums.
• Ondersteun die implementering van besluite van departementele vergadering.
• Koördineer tak-reaksie op versoeke ontvang.

Hoe om aan te sollisiteer

OC15-2026@dffe.gov.za

Navrae: Ms C Mangcu at (083) 652 5142, E-mail: cmangcu@dffe.gov.za

Notas

Application must be submitted on a New signed Z83 form obtainable from any Public Service Department accompanied by a recent detailed Curriculum Vitae only, to be considered. All attachments for online application must include an application form Z83 and CV only, in PDF and as one (1) document or attachment, indicate the correct job title and the reference number of the post on the subject line of your email. Use the correct email address associated with the post. JPEG (picture/snapshot) application will not be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, Senior Certificate, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training- course/sms-pre-entryprogramme/. Furthermore, all shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Following the interview and the technical exercise, the Selection Panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessments. The person appointed to this position will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. If you have not been contacted within three (3) months after the closing date of the advertisement, please accept that your application was unsuccessful. OTHER POSTS