Assistentdirekteur: Rekordbestuur

Oorsig

Assistentdirekteur wat rekords, databasisse en inligtingstelsels vir grondvorderinge in Mpumalanga-provinsie bestuur.

Vereistes

• Minimum vereistes: Aansoekeers moet in besit wees van 'n Graad 12-sertifikaat en 'n Nasionale Diploma in Inligtingsbestuur / Inligting Wetenskap / Rekordbestuur (NKK Vlak 6) of 'n verwante ekwivalente kwalifikasie.
• Minimum 3 jaar toesighoudervararing in 'n inligtingsbestuuromgewing. 'n Geldige bestuurderslisensie.
• Werksverwante kennis: Kennis van die Restitusisproses.
• Kennis van totale kwaliteitsbestuur.
• Kennis van finansiële bestuursprocesse en -prosedures.
• Kennis van die Nasionale Argiewe-Wet.
• Kennis van inligtingsbestuur.
• Begrip van mees algemeen gebruikte stelsels (d.w.s. databasisbestuurstelsel, transaksionele verwerkingstelsel, dokumentbestuurstelsel).
• Praktiese kennis van die Wet op Openbare Finansiële Bestuur, Skattregelinge en ander verwante voorskrifte.
• Rekenaargeletterdheid met deskundige kennis van die volledige Microsoft Office-suite.
• Kennis van toepaslike norme, statutêre en regulatoriese raamwerke.
• Werksverwante vaardighede: Lewering van bestuurs- en projekbestuursvaardighede.
• Goeie beplanning, organisering en probleemoplossing.
• Goeie kommunikasie (mondeling en skriftelik). Rekenaargeletterdheid. Programbestuursvaardighede.
• Goeie interpersoonlike verhoudings.
• Vermoë om navorsing te doen.
• Verslae skryf en statistiese ontleding.

Pligte

• Bestuur grondvorderingsinligting en rekords, databasisstelsels en data-invoering in die Provinsie.
• Standaardisering / herrangskikking van grondvorderinglêers.
• Herwinning en invulling van grondvorderinglêers.
• Uitvoering van kantooroukse op lank geleende lêers.
• Digitalisering van papiervormige grondvorderinglêers.
• Opdatering van grondvorderingstatistiekdatabase.
• Versoening van grondvorderingstatistiese inligting.
• Indiening van verwysingstermyne vir uitgifte van inkooporder vir publikasie van grondvorderinge in die regering-gazette.
• Versoek aanhalings vir publikasies van goedgekeurde grondvorderinge-gazette-kennisgewings.
• Stuur aanhalings vir die publikasie van grondvorderinge-gazette-kennisgewings.
• Publiseer grondvorderinge-gazette-kennisgewings.
• Stuur gepubliseerde grondvorderinge-gazette-kennisgewings na die Projekbeheerders en bestuurders insluitend invulling van sodanige rekord in die toepaslike grondvorderinglêers.
• Ontvang fakture vir die gepubliseerde gazette-kennisgewings van die Staatsdrukkerye.
• Dien ontvangde fakture in by aanbodkettingbestuur vir betalings.
• Handhaaf die grondvorderinge-gazette-database.
• Versamel, ontleed en som grondvorderingdata op, stel saam en versprei statistiese verslae.
• Voorsiening van inligting aan interne en eksterne kliënte.
• Opdatering van grondvorderingstatistiekdatabase.
• Versoening van grondvorderingstatistiese inligting.
• Ontvang grondvorderingnavrae.
• Handhaaf grondvorderingnavrae-database.
• Stel statistiese verslae saam oor die status van grondvorderinge.
• Dien grondvorderingstatistiese verslae in.
• Voorsiening van grondvorderingstatistiese verslae.
• Bestuur grondvorderingindiening-proses.
• Ontvang uitstaande indieningsdokumente van eisers.
• Opdatering van kontakbesonderhede van eisers op die elektroniese indieningstelsel.
• Bestuur die siftingsproses van ingediende grondvorderinge in die Provinsie.
• Kategoriseer ingediende vorderinge per distrik en munisipaliteite binne die Provinsie.
• Lêer ingediende grondvorderinglêers per hul onderskeie munisipaliteite.
• Lêer ingediende grondvorderinglêers per projek.
• Bestuur registrasiendienste.
• Bestuur pos- en koerierdienste.
• Bestuur en koördineer koppelaardienste.
• Bestuur registrasieoutomatiseringsdienste.
• Bestuur registrasietoonbankdienste insluitend herwinning en invulling van lêers en dokumente.
• Bestuur en koördineer koppelaars- / bestuurder-dienste.
• Bestuur die gebruik van registrasieoutomatisering (fotokopieë).
• Verskaf bestuursverslae.
• Herwin en verskaf verslae / statistieke.
• Verskaf bestuursverslae oor grondvorderingstatistieke.

Hoe om aan te sollisiteer

Applications can be submitted by hand delivery during office hours to: 7th Floor Block E, Bateleur Office Park Building, 17 Van Rensburg Street, Nelspruit, 1200 or by email to Post128@dlrrd.gov.za

Navrae: Ms S Gininda Tel No: (013) 754 8027

Notas

EE Targets: African, Coloured, Indian and White Males and Coloured, Indian and White Females and Persons with Disabilities. To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. ERRATUM: The position of Chief Town and Regional Planner with Ref No: 3/1/1/1/2026/114 for the Directorate: Spatial Planning and Land Use Management Western Cape and the position of Senior Legal Administration Officer Ref No: 3/1/1/1/2026/115 for the Directorate: Corporate Services: Western Cape that was advertised in Public Service Vacancy Circular 22 dated 26 June 2026 has reference. The positions are based in Cape Town. The Department apologies for any inconvenience caused. MANAGEMENT ECHELON