Personal Assistant: Regional Manager’s Office

Okubalulekile

Inkomba yabathathi izigqibo eNdyikishi yeNyango iPublic Works and Infrastructure ye Personal Assistant.

Izidingo

• Isiqu semfundo esiphakeme esingaphansi kweminyaka emithathu (NQF Level 6/National Diploma) kuleminye imfundo efana neSecretarial Diploma, Office Management, Management Office, Business Administration, Public Administration / Public Management.
• Ukuhlanganyela ngeminyaka eminingi kokusebenza.
• Ulwazi: Abahlukahlukene bokuphathwa kwe-ofisi kanye nemisebenzi yokulawula; buhlule bwesiyingilizi esimnandi esithintwayo ngomakhalekhukhwini; ukwaziswa kolimi; umthetho ohlobene; ukuphathwa kwemali ngokwesisekelo.
• Amakhono: Unxibelelwano oluthuthukisiwe (olukhulunywayo nolubhaliwayo); khono elihle lokuhlela; khono elihle lobuntu; khono lolimi; ikhono lokunxibelelana kahle nabantu abangamazinga ahlukene; ukubala ngokwesisekelo; amakhono obuntu; ukuphathwa kwe-ofisi namakhono okuhlela; ukuhlela nokuhambela; ikhono lokucwaninga; ikhono lokusebenza ngobuqwanga nangokuzethemba.
• Iimpawu zabantu: Abantu abahambisana nabanye; izinga eliphezulu lokuthembeka; ukusebenza kanzima; onesiphothi; uzizwakele; okuthembekayo; khuluma izilimi eziningi; nokudala.
• Ukuze ulungise isheduli yakho ngokwezidingo ze-ofisi.

Umsebenzi

• Unika isevisi yenxibelelo yabathatha izigqibo kwi-ofisi kaMphathi wesifundza.
• Bhala izinkulumo-mpikiswano nezigqibo ezenziwa nguMphathi wesifundza.
• Usebenzisa ubuqwanga obekhethwe ukugqiba ukuthi wamukele noma wenqathe izicelo zokuhlangana, noma uzidlulise kubasebenzi abanye, ngokusekelwe ngokubaluleka nokesimo esiphuthumayo senkinga.
• Ahle ahambisane nomphathi bese emyala ngemihlangano ephathwayo.
• Akhe isheduli ethembekile yezinsuku eziyisikhathi.
• Unikeze izinkonzo zokwesekwa ngokulawulwa kwezindaba.
• Qinisekisa ukuhamba kahle kolwazi namadokhumenti eze kwaya e-ofisini kaMphathi wesifundza.
• Hlola okulethwa kanye nemibiko yansuku zonke, akhe amanothi kanye nezelulezo azinikeze umphathi.
• Phendula imibuzo etholakala kubathintekayo bangaphakathi nangaphandle.
• Qoqa, hlaziya futhi uhlele ulwazi oluceliwe nguMphathi wesifundza.
• Cacisa imiyalelo kanye namanothi ngenkomba kaMphathi wesifundza.
• Qinisekisa ukuthi izinhlela zokuhamba zihleliwe kahle.
• Phatha ibhuku lokuhamba kwabasebenzi kanye nama-akhawunti ocingo ezingxenyeni.
• Phatha ukuthenga izinto ezijwayelekile njengamapeni, okuphuzwayo njl. njl. kumisebenzi kaMphathi wesifundza naseyingxenyeni.
• Nikeza inkxaso kuMphathi wesifundza mayelana nezinhla zokuhlangana.
• Qoqa futhi uhlele wonke amadokhumenti abalulekile kuMphathi wesifundza ukumtshela ngaphezulu kwemixholo yawo.
• Bhala amaminithi kanye nesisigqibo bese uqxwayisa abantu abathintekayo ngokuthuthukiswa kwenkinga.
• Lungiselela amanothi okwazisa abantu ngemibuzo kuMphathi wesifundza njengoba kuyimfuneko.
• Hlela zonke izinto eziyimfuneko zokuthi uhlangano uphume ngomumo ofanele lapho kuceliwa khona.
• Usekela umphathi ngokuphathwa kwesabelomali.
• Qoqa futhi ahlele yonke amadokhumenti ahlobene nesabelomali se-ofisi kaMphathi wesifundza.
• Siza umphathi ukuthi adetermine imfuneko yemali efunekayo ngemigomo yeminikelo ye-MTEF.
• Gcina ukubhaliswa kwezinkhokhelo zimali, londoloza ukusebenzisa imali bese uxwayisa umphathi ngokukhuphuka nokwehla kwemali ngaphandle kwebhalansi.
• Hlola futhi uhambisanise imibiko ye-BAS ukuze kuqiniseke ukuthi imali esetshenziswe ihlelwe ngendlela efanele.
• Qaphela imfuneko yokuhamba nemali phakathi kwezinto, hambisana nomphathi ngomyalelo.
• Hlola umnikelo we-MTEF oceliwe kubaluliwe nesabelomali esifunwa bese umyala umphathi ngokushintshashintsha kwemali.

Indlela yokukhumbula

For Cape Town: Email to: RecruitCPT26-67@dpw.gov.za

Imibuzo: Mr. D Gqibela Tel No: (021) 402 2315

Amanothi

Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application. Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified. Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate. This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant. Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for. Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email. Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively. Shortlisted candidates must be willing to undergo normal vetting and verification processes. NOTE: It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA. Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful. Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. NOTE: For emailed applications, please submit A Single PDF document or One Attachment per application to the email address designated on the specific position. Kindly Note That The Emailed Applications And Attachments Should Not Exceed 15MB. It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document. OTHER POSTS