Persoonlike Assistent: Streekbestuurder se Kantoor

Oorsig

Persoonlike Assistent: Streekbestuurder se Kantoor by Department of Public Works and Infrastructure.

Vereistes

• 'n Minimum van 'n driejaar tersiêre kwalifikasie (NQF Level 6/Nasionale Diploma) in Sekretariële Diploma, Kantoorbestuur, Bestuurskantoor, Besigheidsadministrasie, Publieke Administrasie / Publieke Bestuur.
• Relevante jare se werkervaring.
• Kennis: Wye reeks van kantoorbestuurs- en administratiewe take;
• Goeie telefoonetiket;
• Aantoonbare rekenaarvaardigheid; relevante wetgewing;
• Basiese finansiële administrasie.
• Vaardighede: Gevorderde kommunikasie (mondelings en skriftelik);
• Gesonde organisatoriese vaardigheid;
• Goeie mensevaardigheid;. Taalvaardighede;
• Vermoë om goed met mense op verskillende vlakke te kommunikeer;
• Basiese syferkennis;
• Interpersoonlike vaardighede;
• Kantooradministrasie en organisatoriese vaardighede;
• Beplanning en organisering;
• Vermoë om navorsing te doen;
• Vermoë om met takt en diskresie op te tree.
• Persoonlike eienskappe: Mensegerig;
• Hoë vlak van betroubaarheid;. Ywerig;. Vindingryk;. Selfgemotiveerd;. Vertrouenswaardig;. Veeltalig;. Skeppend.
• Bereid om werkskedule in ooreenstemming met kantoorvereistes aan te pas.

Pligte

• Verskaf 'n sekretariële/ontvangssteundiens aan die Streekbestuurder.
• Neem die besprekings van die Streekbestuurder op.
• Gebruik diskresie om te besluit of om vergaderversoeke te aanvaar/af te wys of na ander werknemers te verwys, gebaseer op die beoordeelde belangrikheid en dringendheid van die saak.
• Koördineer met en sensibiliseer/adviseer die bestuurder rakende besprekings.
• Stel 'n realistiese skedule van afsprake op.
• Verskaf administratiewe steundienste.
• Verseker die doeltreffende vloei van inligting en dokumente na en van die kantoor van die Streekbestuurder.
• Ondersoek roetine-voorleggings/verslae en maak notas en/of aanbevelings vir die bestuurder.
• Reageer op navrae wat van interne en eksterne belanghebbendes ontvang word.
• Versamel, analiseer en kollasioneer inligting wat deur die SB versoek word.
• Verduidelik instruksies en notas namens die SB.
• Verseker dat reëlings vir reis goed gekoördineer word.
• Bestuur die verlofregister en telefoonrekeninge vir die eenheid.
• Hanteer die verkryging van standaarditems soos skryfbehoeftes, verfrissings ens. vir die aktiwiteite van die SB en die eenheid.
• Verskaf steun aan die Streekbestuurder rakende vergaderings.
• Versamel en stel alle nodige dokumente op om die SB in te lig oor die inhoud.
• Neem notules/besluite op en kommunikeer dit aan relevante rolspelers, volg vordering op.
• Berei voorleggingsnotas vir die SB op soos vereis voor.
• Koördineer logistieke reëlings vir vergaderings wanneer vereis.
• Ondersteun die bestuurder met die administrasie van die begroting.
• Versamel en koördineer alle dokumente wat verband hou met die begroting van die kantoor van die SB.
• Ondersteun die SB om befondsingsvereistes vas te stel vir doeleindes van MTEF-voorleggings.
• Hou rekord van bestedingsverbintenis, hou besteding dop en waarsku die SB oor moontlike oor- en onderbesteding.
• Kontroleer en kollasioneer BAS-verslae om te verseker dat besteding korrek toegedeel word.
• Identifiseer die behoefte om fondse tussen items te skuif, raadpleeg die SB.
• Vergelyk die MTEF-toekenning met die versoekte begroting en stel die bestuurder van veranderings in kennis.

Hoe om aan te sollisiteer

For Cape Town: Email to: RecruitCPT26-67@dpw.gov.za

Navrae: Mr. D Gqibela Tel No: (021) 402 2315

Notas

Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application. Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified. Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate. This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant. Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for. Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email. Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively. Shortlisted candidates must be willing to undergo normal vetting and verification processes. NOTE: It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA. Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful. Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. NOTE: For emailed applications, please submit A Single PDF document or One Attachment per application to the email address designated on the specific position. Kindly Note That The Emailed Applications And Attachments Should Not Exceed 15MB. It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document. OTHER POSTS