Administration Officer: i-Registry

Inkrwelo yokuqwalasela

Kufunekwe i-Administration Officer eCape Town Regional Office ukulawula iinkonzo zesikhululo se-registry, ukuphatha iinkopokopo, nokuqamba iinkokhonto kwiinkqubo zeemali.

Imfuneko

• Ukufaneleka okunguzonke kolunye uphando (NQF level 6/National Diploma) kwi-Public Administration/Public Management okanye Business Management.
• Umqeshwa kufuneka abe nalolwazi noluvuyo lokusebenza kwiinkqubo zemali (Reapatala, Archibus) kunye neminyaka edityanisiweyo yamava okusebenza kwindawo ye-Record Management kwaye unelayisensi yokuqeshwa efanelekileyo.
• Ulwazi ngeenqongo ezibalulekileyo zeMimiselo ze-Electronic document and Records Management Systems (EDRMS), National Archives and Records Service of South Africa Act (NARSA), PFMA;
• National Treasury Regulations, Knowledge of Minimum Information Security Standards (MISS) Act;
• Public Finance Management Act;
• Mailing procedures;
• Procurement processes and procedures;
• Inventory systems;
• Records Management: Human Resources policies.
• Iikhompetensi: Ukunxibelelana kakuhle;
• Ukubhala iiripoti;
• Ukubala okusesixhoseni;
• Ukusebenzela ikhompyutha;
• Ukucinga ngokuhlalutya;
• Iingxoxo nabantu;
• Unxibelelwano namaxesha lawo;
• Amakhono olawulo lefetri ejikelele kwaye ahleliwe, Ulwazi nakhono lokwahlula iifayile ezinxulumene nokuthengwa (Tenders and Quotations documents).
• Iimpawu zobuqu: Ukukwazi ukusebenza ngantsiselo;
• Ukuqwalasela abantu;
• Ukusebenza ngokuzimisela;. Ukuzigqiba;
• Ukukwazi ukunxibelelwana kwazo zonke iinqanaba.

Imiqobo

• Nika inkxaso yolawulo kunye nokulawula iinkonzo zesikhululo se-registry.
• Qinisekisa ukuba onke amanxaxha e-invoice afunyenwe afakwe kwinkqubo ye-Reapatala.
• Qinisekisa ukuphathwa kakuhle kweenkopokopo ezingenayo naphuma.
• Phendula kwimibuzo yabathengi.
• Nikeza izibalo ngeveki/ngenyanga nedimeko malunga nokufakwa kweenxaxha e-invoice.
• Saza izaziso ngeemiba ze-registry.
• Phathe izicelo zokwenza iikhophi ezininhi njengoko kufunekayo.
• Lawula inkqubo efanelekileyo yokulondoloza iifayile ngokweqela leerekhodi.
• Qhubeka ulawule uhlole inkqubo yolawulo lweerekhodi ukuze uqinisekise ukuzithoba kumimiselo esebenzayo nakuwo omanye umthetho.
• Qinisekisa intlawulo ye-akhawunti yebhentshi yangasese yasePost Office.
• Yenza kwaye ulawule ukubhaliswa kunye nokuthunyelwa kweposi, kwaye uqinisekise ukuthunyelwa ngasese kukhiqizwe ngaphandle kokuvulwa.
• Qinisekisa ukuba iileta ezingathunyelwayo ezingabuyiselwayo zibuyiswa eposini.
• Nikeza ulawulo jikelele, imisebenzi yolawulo nokuhlolwa kokusebenza kwabasebenzi.
• Yamkela imisebenzi yenze ulawulo lwemigangatho.
• Nikeza inkokeli kubalance ngaphezu kwazo zonke iindawo zomsebenzi.
• Khuthaza uqeqesho nophuhliso lwabalawuli.
• Yenza nawuphi na omnye umsebenzi njengoko kufunwa yiNcwadu.

Indlela yokuqoka

For Cape Town: Email to: RecruitCPT26-66@dpw.gov.za

Imibuzo: Ms P Bambela Tel No: (021) 402 2193

Amanqaku

Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application. Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified. Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate. This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant. Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for. Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email. Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively. Shortlisted candidates must be willing to undergo normal vetting and verification processes. NOTE: It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA. Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful. Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/.All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. NOTE: For emailed applications, please submit A Single PDF document or One Attachment per application to the email address designated on the specific position. Kindly Note That The Emailed Applications And Attachments Should Not Exceed 15MB. It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document. OTHER POSTS