Assistant Director: Registration Services

Overview

Manage student registration administration, including policy development, implementation monitoring and stakeholder workshops at the Department of Higher Education and Training corporate office.

Requirements

• Matric / Grade12 Certificate plus a recognised 3-year National Diploma or Degree in Public Management / Public Administration / Business Administration or a relevant qualification.
• Must have minimum of 3 to 5 years relevant work experience in registration services preferably in the Public Sector or Institutions of Higher Learning of which 2-3 years should be on supervisory level.
• Must be computer literate.
• Must have a valid driver’s license.
• Competencies, Knowledge, And Skills: Knowledge and understanding of the registration processes and procedures.
• Knowledge of the TVET sector regulations and legislative framework.
• Knowledge of the Business Management Systems.
• Knowledge of practice notes, provincial and national policy frameworks relevant to Education, Training and Development.
• Knowledge of Skills Development Act, PSET Act, Labour Relations Act, Public Service Regulations and Public Service Act.
• Should have strong administrative, planning, organising, report writing, problem solving, project management and people management skills.

Duties

• Manage the administration of the overall student registration: Develop, review and monitor the implementation of policies and procedure in relation to student registration, admission, scheduling and records.
• Provide workshops on the implementation of policies and procedure in relation to student registration, admission, scheduling and records.
• Develop and implement student enrolment and registration standard operating procedures which are aligned to those of the Department.
• Establish and oversee the work of the College Enrolment Committee as well as the Student Selection Committee.
• Champion online application and registration processes.
• Advise on marketing strategies to attract new potential students.
• Manage and update the Management Information System to ensure data validity and integrity.
• Ensure data verification processes are carried out according to relevant data policies.
• Manage student registration and ensure proper procedures are followed.
• Develop and review registration documents for accuracy.
• Manage the database for new graduates and alumni into the job market.
• Ensure provisioning of pre-entry support services to student during the registration process in relation to (financial aid, bursaries, student accommodation).
• Coordinate the provision of guidance and testing of students, regarding choice of and placement within programmes.
• Develop and implement a filing/recordkeeping system for student records.
• Conduct monitoring and verification of student records across the delivery system/sites.
• Implement the Central Application System from DHET.
• Ensure overall supervision and maintenance of MIS licenses.
• Maintain and update database of students enrolled within programmes.
• Ensure that student orientations are conducted in all campuses.
• Oversee the provision of student financial aid and bursary services support: Ensure that the TVET Bursary Scheme is administered strictly according to the bursary rules and guidelines.
• Coordinate and chair the financial aid committee meeting and facilitate the awarding of approved college financial assistance programme.
• Verify compiled data on bursary statistics.
• Monitoring the tracking of student bursary requirements compliance and implement remedial initiative as required.
• Identify potential sponsors in recognising academic achievement.
• Manage the administration of student learning materials: Oversee issuing and collection of textbooks and learning materials.

How to apply

Please hand deliver your application or email it to asdregistration@westcol.co.za in a pdf format and as one attachment, quoting the relevant reference number to the Principal, Western TVET College, Corporate Office, 42 Johnstone Street, Randfontein, 1760.

Enquiries: Ms M Hlatshwayo/Mr P Motai Tel No: (011) 692 4004 Ext. 1010/1061/1062

Notes

All applications must be accompanied by a signed and fully completed NEW Z83 form obtainable from any public service Department or DPSA website, a comprehensive CV including at least three contactable references. Only shortlisted candidates will be required to submit certified copies of original documents with academic records/transcripts and other relevant supporting documents on or before the day of the interview following communication from HR Office. Foreign qualifications must be accompanied by a SAQA evaluation report. All shortlisted candidates, including the SMS, shall undertake two pre- entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. If you have not been contacted within six months after the closing date, please consider your application as unsuccessful. Successful candidates will be subjected to a vetting and financial disclosure process (criminal record, citizenship, qualification verification and employment verification). People living with disability are encouraged to apply. If you have not been contacted within six months after closing date, please consider your application as unsuccessful. Western TVET College is an equal opportunities employer and reserves the right not to fill the posts. People with disability are encouraged to apply. Please ensure that the Z83 form is completed in full. Incomplete Z83 will be disqualified.