Deputy Registrar of Deeds

Overview

Oversee the registration section and workflow processes at the Western Cape Deeds Registry in Cape Town, requiring an LLB or related NQF Level 7 qualification.

Requirements

• Minimum requirements: Applicants must be in a possession of Grade 12 Certificate and a B Proc (NQF Level 7) / LLB (NQF Level 7) / B Uris (NQF Level 7) / Advance Diploma: Estate and Trust Administration (NQF Level 7) or related equivalent qualification (NQF Level 7) with Diploma in Deeds Registration Law and a Nyukela certificate (Pre-entry Certificate to the SMS) submitted prior to appointment.
• Minimum of 5 years’ experience at Middle / Senior Managerial level / Assistant Registrar of Deeds / Deeds Law Lecturer / Deputy Registrar of Deeds in property conveyance.
• A valid driver’s licence.
• Knowledge of: Registration of deeds, Interpretation of Statutes, Examination of Deeds, Research and information analysis, Human Resources Prescripts, Project Management Principles and tools, Court procedures, Supply Chain Management Prescript and Financial Management.
• Computer skills.
• Communication skills.
• Organising skills.
• Problem-solving skills.
• Interpersonal skills.
• Report writing skills.
• Presentation skills.
• Policy analyses and development.
• Good judgement and assertive skills.
• Time management.
• Management of resources. Negotiation.
• Influencing skills.
• Appropriate courses in Management Practices.

Duties

• Oversee the registration section.
• Oversee the workload, workflow processes and standards and implement corrective measures.
• Provide guidance on noting and withdrawal of interdicts.
• Oversee correspondence and give guidance to clients.
• Oversee the information section and DOTS services.
• Manage the turnaround times for the provision of information to clients.
• Manage the deeds tracking system.
• Manage the turnaround times on DOTS enquiries, manage presidential / departmental inquiries and compile a report.
• Approve complaints register action plan.
• Monitor the completion of client satisfaction surveys report.
• Approve the Service Delivery Improvement plan.
• Oversee the archiving of deeds / documents.
• Archive deeds and documents.
• Deliver registered deeds and documents.
• Maintain the updating of the deeds registration database.
• Update the land register.
• Manage the turnaround times and standards for capturing of deeds information on Deeds Registration System (DRS).
• Manage support services in deeds registration systems.
• Provide support for deeds registration systems.
• Liaise with the office of the Chief Registrar on system issues.
• Oversee systems related helpdesk support.
• Provide deeds rural development and land reform support services.
• Provide support to rural development and land reform components.
• Participate in the provincial planning committees.
• Advise on registration related matters.
• Advise on the application of provincial legislation regarding registration matters.

How to apply

Applications can be submitted by hand delivered during office hours to: Department of Land Reform and Rural Development. Office of the Chief Registrar of Deeds at 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0002 or apply using Deeds Online Job Application Portal; https://deedsportal.deeds.gov.za/ (Please separate Application Form for each post) before the closing date as no late applications will be considered

Enquiries: Ms TP Masilela Tel No: (012) 338 7395 or Ms MSM Magoele Tel No: (012) 338

Notes

EE TARGETS: Coloured and White Males, and African, Coloured, Indian and White Females, as well as Persons with Disabilities. To apply, submit a completed Z83 form, (a nomination letter if required) and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. All shortlisted candidate, including the SMS, shall undertake two pre-entry assessments, one will be a practical exercise to determine a candidates suitability based on the posts technical and generic requirements and the other must be integrity (ethical conduct) assessment. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. The Minister of Land Reform and Rural Development, in terms of section 4(3) and 4(4) of the Restitution of Land Rights Act No. 22 of 1994, hereby invites nominations from the general public for the appointment of a Chief Land Claims Commissioner for the Commission on Restitution of Land Rights. The person so nominated should meet the requirements for the position. Nominations must include a signed nomination letter and be accompanied by an updated CV and form Z83 completed by the nominated candidate. The appointment will be made in compliance with the Restitution of Land Rights Act 22 of 1994 read with the Public Service Regulations, 2016 MANAGEMENT ECHELON