Deputy Registrar of Deeds

Overview

Deputy Registrar of Deeds positions at SMS Level 13 across six deeds registries in South Africa, requiring an LLB or related legal qualification and Deeds Registration Law diploma.

Requirements

• Minimum requirements: Applicants must be in a possession of Grade 12 Certificate and a B Proc (NQF Level 7) / LLB (NQF Level 7) / B Uris (NQF Level 7) / Advance Diploma: Estate and Trust Administration or related equivalent qualification (NQF Level 7) with Diploma in Deeds Registration Law and a Nyukela certificate (Pre-entry Certificate to the SMS) submitted prior to appointment.
• Minimum relevant experience of 5 years at the Middle / Senior Managerial level / Assistant Registrar of Deeds / Deeds Law Lecturer / Deputy Registrar of Deeds in property conveyance.
• A valid driver’s licence.
• Knowledge of Registration of deeds, Interpretation of Statute, Examination of Deeds, Research and information analysis, Human Resources Prescripts, Project Management Principles and Tools, Court procedures, Supply Chain Management Prescript and Financial Management.
• Computer skills.
• Communication skills.
• Organising skills.
• Problem-solving skills.
• Interpersonal skills.
• Report writing skills.
• Presentation skills.
• Policy analyses and development.
• Good judgement and assertive skills.
• Time management.
• Management of resources. Negotiation.
• Influencing skills.
• Appropriate courses in Management Practices.

Duties

• Manage the process of examination and the registration of deeds and documents.
• Manage examination and register deeds in compliance with Deeds Registries Act of 1937 and Titles Act of 1986 as well as common, statutory and case law and recognized practices and procedures and Chief Registrar of Deeds directives.
• Analyse standards of examination and draft report to Registrar.
• Grant hearings to Conveyancers with regard to examination matters and make rulings.
• Provide rural development support pertaining to the registration matters.
• Advise the Courts on request regarding the feasibility of the applications.
• Comment on Draft Bills and Chief Registrars Circulars regarding land registration and related matters.
• Oversee the execution process.
• Approve requests for late and expedited executions and for final black-booking.
• Oversee conveyancing problems encountered on deeds and give guidance.
• Oversee execution register of Conveyancers.
• Oversee the sorting and distribution of deeds.
• Oversee the workload, workflow, processes and standards and implement corrective measures to prevent and address backlogs/challenges.
• Manage the turnaround times for deeds to be made available from lodgement to execution.
• Oversee statistics, exception reports and implement corrective measures.
• Approve request for withdrawal of deeds.
• Oversee the update of procedure manual.
• Manage deeds training and development and library services.
• Manage the Practice Committee / Examiner Forum and issue circulars.
• Manage implementation of deeds training and examination development plan.
• Oversee library services.

How to apply

Applications can be submitted by hand delivered during office hours to: Department of Land Reform and Rural Development. Office of the Chief Registrar of Deeds at 600 Lillian Ngoyi Street, Berea Park, Pretoria, 0002 or apply using Deeds Online Job Application Portal; https://deedsportal.deeds.gov.za/ (Please separate Application Form for each post) before the closing date as no late applications will be considered

Enquiries: Ms TP Masilela Tel No: (012) 338 7395 or Ms MSM Magoele Tel No: (012) 338

Notes

EE Targets: Coloured and White Males, and African, Coloured, Indian and White Females, as well as Persons with Disabilities. To apply, submit a completed Z83 form, (a nomination letter if required) and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. All shortlisted candidate, including the SMS, shall undertake two pre-entry assessments, one will be a practical exercise to determine a candidates suitability based on the posts technical and generic requirements and the other must be integrity (ethical conduct) assessment. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. The Minister of Land Reform and Rural Development, in terms of section 4(3) and 4(4) of the Restitution of Land Rights Act No. 22 of 1994, hereby invites nominations from the general public for the appointment of a Chief Land Claims Commissioner for the Commission on Restitution of Land Rights. The person so nominated should meet the requirements for the position. Nominations must include a signed nomination letter and be accompanied by an updated CV and form Z83 completed by the nominated candidate. The appointment will be made in compliance with the Restitution of Land Rights Act 22 of 1994 read with the Public Service Regulations, 2016 MANAGEMENT ECHELON