Provisioning Admin Officer: SCM Clerk Supervisor (SCM

Overview

Supervise SCM clerks and manage procurement of goods and services for the Nelson Mandela District, ensuring compliance with procurement regulations and LOGIS processes.

Requirements

• National Senior Certificate plus National Diploma (NQF Level 6) or a B.Degree (NQF level 7 as recognized by SAQA) Supply Chain Management, Public Management, Logistics, Purchasing Management, Financial Management. 1 to 2 years’ relevant experience within a Supply Chain Management environment.
• A good understanding of the relevant government regulatory framework.
• Knowledge of public service legislations, prescripts, procedures and processes.
• Knowledge and understanding of Supply Chain Management Framework.
• Knowledge of BAS and LOGIS systems.
• Basic knowledge of financial management.
• Computer Literacy.
• Excellent Communication Skills.
• Interpersonal Skills.
• Understanding of prescripts.
• Presentation Skills Conflict Management, financial management, problem-solving, people management skills.
• Excellent in administrative, coordination and organizational skills.
• Ability to work under pressure and independently.
• A valid driving license (Code 8) is required.

Duties

• Provide for Procurement of goods and services for the district.
• Ensure compliance with procurement regulations and prescripts.
• Ensure suppliers utilized are properly registered with Central Supplier Database and LOGIS.
• Assist end users in creating requisitions on LOGIS.
• Ensure requisitions are linked to the procurement memorandums and are accompanied by clear specifications and/or terms of reference.
• Receive and issue Request for Quotations and ensure correct evaluation process of RFQ’s is done in line with the prescripts.
• Ensure specifications and terms of reference are properly done and aligned with the prescripts.
• Verify and re-calculate quotations received for completeness and accuracy.
• Ensure correct validity periods are set according to the nature of procurement.
• Facilitate the compilation and consolidation of District Demand Management Plan.
• Assist and ensure the demand plan is implemented.
• Assist in conducting market analysis of the commodities utilized by the department.
• Assist in monitoring and reporting on the commitments of the district.
• Provide support and assistance to end users in clearing the commitments for the district.
• Ensure manual orders created are timeously converted into LOGIS.
• Monitor the update of the manual order register.
• Assist in the compilation of specifications where necessary.
• Provide secretariat services to the relevant committees where necessary.

How to apply

Enquiries: Ms. T. Bosman Tel No: (041) 492 1230 / 1232 / 1292 Nelson Mandela District – (Gqeberha) e- Recruitment Technical Enquiries – recruitment@ecsrac.gov.za

Notes

Persons with disabilities are encouraged to apply. Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: 83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry- programme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. OTHER POSTS