Administration Clerk: EPWP Reporting

Overview

Provide administrative support including correspondence handling, records management, petty cash and procurement for the Department of Forestry, Fisheries and the Environment in Pretoria.

Requirements

• Grade 12 certificate.
• A post-matric qualification and relevant experience in administration will be an added advantage.
• Knowledge of administrative procedure.
• Knowledge of public service prescripts and procedures.
• Knowledge of procurement policies and procedures.
• Thorough knowledge of financial management and supply chain management procedures.
• Computer literacy (Microsoft Office).
• Good communication skills (written and spoken).
• Report writing skills.
• Good interpersonal relations skills.
• Sound organising and planning skills.
• Ability to work long hours voluntarily and plan under pressure.
• Ability to gather and analyse information.
• Ability to adhere to policies, work independently, and work in a team.

Duties

• Provide administrative and logistical support to the Directorate: receive and register incoming and outgoing correspondence.
• Make photocopies.
• Assist with petty cash requests and procurement of office stock.
• Records management.
• Distribution of documents in a prompt and confidential manner.
• Make travel arrangements for the officials.
• Handle travel claims.
• Maintain and oversee the filling system of the Directorate.
• Create folders on Microsoft Teams.
• Provide electronic internal filing platform(s) support to users.
• Upload Directorate evidence on weekly/monthly basis on electronic filing platforms.
• Consolidate and maintain sub-directorate monthly inventory registers.
• Provide training support for electronic internal filing platform(s).
• Maintain database of trained stakeholders.
• Assist with the management of finances within the Directorate.
• Procurement of goods and services using the correct procedures.
• Prepare quarterly procurement reports for the Directorate.
• Ensure that orders are created, and invoices are paid timeously.

How to apply

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Enquiries: Ms S Maphalla Tel No: (012) 399 9753

Notes

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessment to assess cognitive capabilities, behavioural preference, emotional intelligence and integrity. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. MANAGEMENT ECHELON