Administratiewe Klerk: EPWP-verslagdoening

Oorsig

Verskaf administratiewe ondersteuning insluitend korrespondensiehantering, rekordbestuur, klein kontant en verkryging vir die Department of Forestry, Fisheries and the Environment in Pretoria.

Vereistes

• Graad 12-sertifikaat. 'n Post-matriekkwalifikasie en relevante ervaring in administrasie sal 'n bykomende voordeel wees.
• Kennis van administratiewe prosedures.
• Kennis van openbare diensvoorskrifte en prosedures.
• Kennis van verkrygingsbeleid en -prosedures.
• Deeglike kennis van finansiële bestuur en voorsieningskettingbestuursprosedures.
• Rekenaarvaardigheid (Microsoft Office).
• Goeie kommunikasievaardighede (skriftelik en mondelings). Verslagskryfvaardighede.
• Goeie interpersoonlike verhoudingsvaardighede.
• Soliede organisatoriese en beplanningsvaardighede.
• Vermoë om lang ure vrywillig te werk en onder druk te beplan.
• Vermoë om inligting in te samel en te ontleed.
• Vermoë om beleide na te kom, onafhanklik te werk en in 'n span te werk.

Pligte

• Verskaf administratiewe en logistieke ondersteuning aan die Direktoraat: ontvang en registreer inkomende en uitgaande korrespondensie.
• Maak fotostaatkopieë.
• Bystand verleen met klein kontantversoeke en verkryging van kantoorvoorraad. Rekordbestuur.
• Verspreiding van dokumente op 'n vinnige en vertroulike wyse.
• Maak reërelings vir amptenare.
• Hanteer reisaansprake.
• Onderhou en hou toesig oor die invulsisteem van die Direktoraat.
• Skep vouers op Microsoft Teams.
• Verskaf elektroniese interne invulplatform(s)-ondersteuning aan gebruikers.
• Laai Direktoraatbewys op 'n weeklikse/maandelikse basis op op elektroniese invulplatforms.
• Konsolideer en onderhou subdirektoraat maandelikse voorraadregisters.
• Verskaf opleidingsondersteuning vir elektroniese interne invulplatform(s).
• Onderhou databasis van opgeleide belanghebbendes.
• Bystand verleen met die bestuur van finansies binne die Direktoraat.
• Verkryging van goedere en dienste met die korrekte prosedures.
• Berei kwartallike verkrygingsverslae vir die Direktoraat voor.
• Verseker dat bestellings geskep word en fakture betyds betaal word.

Hoe om aan te sollisiteer

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Navrae: Ms S Maphalla Tel No: (012) 399 9753

Notas

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessment to assess cognitive capabilities, behavioural preference, emotional intelligence and integrity. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. MANAGEMENT ECHELON