Human Resource Clerk Production (HRD)

Overview

Provide clerical and administrative support for training, skills development, bursaries and employee development programmes in the Department of Water and Sanitation.

Requirements

• A Senior/Grade 12 certificate or equivalent.
• Knowledge of HRD and Performance Management Development System (PMDS) policies and procedures.
• Knowledge of the Skills Development Act and related prescripts.
• Knowledge of Public Service Regulations and relevant HR prescripts.
• Knowledge of Record management and administrative skills.
• Computer literacy (MS Word, Excel, Outlook).
• Knowledge of PERSAL system.
• Knowledge of registry duties and practices.
• Planning and organising skills.
• People and Diversity Management skills.
• Be client oriented and customer focused.
• Good verbal and written communication skills.
• Accountability and Ethical Conduct.
• Flexibility and teamwork.
• Basic knowledge of problem solving and analysis.

Duties

• Training: Provides administrative and clerical support to ensure the effective implementation of training, skills development, bursaries, internships, and employee development programmes within the department.
• Assist with the coordination and administration of training and development programmes.
• Capture and maintain employee training records and databases.
• Process training nominations and registration forms.
• Compile training reports.
• Assist in the compilation and implementation of the Workplace Skills Plan (WSP) and Annual Training Report (ATR).
• Collect training needs analysis information from managers and employees.
• Maintain records of skills development interventions and outcomes.
• Support compliance with Skills Development legislation and departmental policies.
• Administer bursary and study assistance applications.
• Maintain records of approved bursaries and other training interventions.
• Follow up on academic results and contractual obligations of bursary recipients.
• Assist with the administration of internship, learnership and graduate placement programmes.
• Coordinate induction and orientation programmes for interns and learners.
• Maintain accurate HRD files and employee development records.
• Ensure safekeeping of confidential employee information.
• File correspondence, training certificates and related documentation.
• Retrieve records and information when required for audits and reporting purposes.
• PMDS Administration: Administer the PMDS process for all applicable employees.
• Distribute PMDS templates, guidelines, and relevant circulars to employees.
• Receive, register, and verify performance agreements and performance assessments.
• Follow up on outstanding PMDS documents with supervisors and employees, inclusive of correct completion of the PMDS documents within the prescribed timeframes.
• Maintain and update PMDS records and databases.
• Establish and maintain individual PMDS files for employees.
• Retrieve files and documentation when required for verification, auditing, or reporting purposes.
• Capture Performance Agreements, Mid-Terms and Annual Assessments on the PERSAL System.

How to apply

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za

Enquiries: Mr MJ Moletsane Tel No: (053) 830 8800

Notes

Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. OTHER POSTS