Supply Chain Clerk Supervisor

Overview

Supervise supply chain management administration, procurement planning, acquisition and logistics for the Department of Water and Sanitation in Kimberley.

Requirements

• A Senior/Grade 12 certificate or relevant qualification.
• Three (3) to five (5) year experience in Supply Chain Management.
• The disclosure of a valid unexpired driver’s licence.
• Knowledge of supply chain management administration procedure.
• Knowledge of financial legislation.
• Knowledge of Government Logistics Management System and LOGIS.
• Knowledge of PFMA, Treasury Regulation and Supply Chain Management Practice notes.
• Knowledge of supply chain management.
• Knowledge of procurement policies and legislation.
• Disciplinary knowledge of labour law.
• Knowledge of treasury regulations.
• Knowledge of dispute resolution policies.
• Understanding Social and Economic development issues.
• Basic Financial Management.
• Knowledge Management.
• Problem solving and analysis.
• People and diversity management.
• Client orientation and customer focus.
• Efficient communication skills, accountability and ethical conduct.

Duties

• Render demand, acquisition, logistics and contract management support services.
• Render the supply chain management administrative roles.
• Follow relevant policies and regulations in supply chain management activities.
• Facilitate the procurement planning, acquisition and logistics of goods and services.
• Capture the acquisition requests on electronic purchasing system.
• Provide a Secretarial support function to Bid-Committees.
• Provide administrative duties during the tender/bid briefing sessions.
• Assist with the tender compilation of bid documents and confirm if it is in line with applicable SCM prescripts and processes.
• Respond to specific queries during the tender/bid briefing sessions.
• Open bid documents and check the responsiveness and non-responsiveness of documents.
• Provide assistance in the review of the scope of the Terms of Reference (TOR).
• Assist with the monitoring of validity period of closed tenders.
• Assist in the co-ordination and execution of the bidding process.
• Arrange and attend bid Evaluation committee meeting.
• Prepare register for bidders.
• Prepare scoring model/tender recommendation and evaluation reports.
• Preparation/ screening of recommendation for Adjudication.
• Supervise the Logistical Management Processes and compliance thereof.
• Ensure orders for correct goods and services are placed, checked, verified, received and paid to correct Supplier.
• Assist in updating the Contract registers and contract management.
• Supervise the Supply Chain Management financial and human resources.
• Manage personnel in accordance with human resource prescripts and DPSA PMDS process.
• Check the compliance with SCM prescripts and processes.
• Render administrative services to supply chain Acquisition Management.
• Assist in implementation of SCM policies, processes, and procedures.

How to apply

Interested applicants must submit their applications via the online link https://erecruitment.dws.gov.za

Enquiries: Ms M Ramoshaba Tel No: (053) 830 8800

Notes

Other related documentation such as copies of qualifications, identity document, driver’s license etc need not to accompany the application when applying for a post as such documentation must only be produced by shortlisted candidates during the interview date in line with DPSA circular 19 of 2022. With reference to applicants bearing professional or occupational registration, fields provided in Part B on the online Z83 must be completed as these fields are regarded as compulsory. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be subjected to suitability checks (SAQA verification, reference checks criminal and credit checks). SAQA evaluation certificate must accompany foreign qualifications (only when shortlisted). Applications that do not comply with the above- mentioned requirements will not be considered. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity and a pre-entry certificate obtained from the National School of government is required prior to the appointment. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Candidates will be required to complete a financial disclosure form and undergo security clearance. Foreigners or dual citizenship holders must provide a police clearance certificate from country of origin (only when shortlisted). The Department of Water Sanitation is an equal opportunity employer. In the filling of vacant posts, the objectives of section 195 (1) (i) of the Constitution of South Africa, 1996 (Act No: 108 of 1996) the Employment Equity imperatives as defined by the Employment Equity Act, 1998 (Act No: 55 of 1998) and relevant Human Resources policies of the Department will be taken into consideration. Correspondence will be limited to short-listed candidates only. If you do not hear from us within three (3) months of this advertisement, please accept that your application has been unsuccessful. Faxed applications will not be considered. The department reserves the right not to fill these positions. Women and persons with disabilities are encouraged to apply and preference will be given to the EE Targets. OTHER POSTS