Administrative Officer: Immovable Assets Register

Overview

Administrative Officer needed at the Limpopo Department of Public Works to maintain the immovable assets register, requiring an NQF Level 6 property qualification and two years' experience.

Requirements

• Grade 12 / Matric certificate and a qualification at NQF Level 6 in Real Estate, BSc Property Studies /Property Valuation as recognized by SAQA.
• Two (2) years’ experience in Property Management environment.
• Valid driver’s license, with the exception of applicants with disabilities.
• Knowledge & Skills: Knowledge of relevant Public Service Acts, regulations and frameworks.
• Knowledge and understanding of policy analysis and interpretation.
• Government Immovable Asset Management Act of 2007.
• Provincial Infrastructure Delivery Management System.
• Provincial Land Administration Act, 1998.
• Spatial Planning and Land Use Management Act, 2013.
• Property valuation.
• Strategic capability and leadership.
• Problem solving and analysis Decision making. Creativity.
• Financial management Customer focus and responsiveness Communication Computer skills.
• People management Planning and organising.

Duties

• Provide immovable asset register: Updating the immovable asset register on all changes in terms of information including changes based on condition assessments.
• Collect information and documentation required to update the immovable asset register.
• Extracted and analyze data from the Immovable Asset Register for the Annual Financial Statements.
• Facilitate the submission of all documents pertaining to property according to the Asset System and Plans.
• Verify the alignment between leases contracts and information captured on the immovable asset register.
• Update immovable asset register in terms of disposals.
• Conduct physical verification of Provincial Immovable assets.
• Facilitate the provision of Immovable Asset Management System.
• Implement the immovable asset register system.
• Report failure of system.
• Provide back- ups for the information as updated.
• Facilitate the validation of financial information pertaining to acquisition and inclusion in the financial statements.
• Provide admin support services within the immovable assets register component: Provide support in liaising with internal and external stakeholder in relation to procurement of goods and services.
• Provide support in obtain quotations, complete procurement forms for the purchasing of standard office items. ·Ensure stock control of office stationery.
• Update the Immovable Asset register of the component.
• Manage and utilise resources (human, financial, & physical) in accordance with relevant directives and legislation.
• Report on the utilisation of equipment’s.
• Evaluate and monitor performance and appraisal of subordinates.
• Provide capacity development of subordinates.
• Enhance and maintain subordinates motivation and cultivate a culture of performance management.
• Provide job description to subordinates.
• Manage leave matters.

How to apply

Applicants should apply through the following website https://erecruitment.limpopo.gov.za. The application on the eRecruitment system should be accompanied by the new Z83 and recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates). Failure to attach required documents will result in the application not being considered/disqualified Applications may also be hand delivered/posted to: Department of Public Works, Roads and Infrastructure: Private Bag X9490, Polokwane, 0700 or hand delivered at Works Tower Building, No. 43 Church Street, Polokwane, 0699. For Capricorn District: Private Bag X9378, Polokwane, 0700 Or hand deliver at 15 Landros Mare street, next to Correctional Services. For Mopani District: Private Bag X576, Giyani, 0826 or hand deliver at 570 Parliamentary Building, Giyani. For Sekhukhune District: Private Bag X02 Chuenespoort, 0745 or hand deliver at Lebowakgomo Zone A, next to traffic department. For Vhembe District: Private Bag X2248, Sibasa, 0970 or hand deliver at Cnr. Traffic and Raluswielo Street, Sibasa. For Waterberg District: Private Bag X1028, Modimolle, 0510 or hand deliver at Cnr. Thabo Mbeki & Elias Motsoaledi Street. The application on eRecruitment system should be accompanied by recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates) as well as copies of all qualifications, Identity Document and valid driver’s license only. Failure to attach copies and required documents will result in the application not being considered/disqualification.

Enquiries: Ms. Hanyane NP, Mr. Moabelo MJ, Ms. Motsai S Tel No: (015) 284 7586/7627/7262.

Notes

Applications must be submitted on a duly completed prescribed Z83 application for employment form (2021 version) obtainable from any public service department or can be downloaded from www.dpsa.gov.za. Applications must be accompanied by a detailed CV. Applicants are not required to submit copies of qualifications and other relevant documents on application except when applying through the erecruitment system. All fields in Part A, Part C and Part D of the Z83 form should be completed. In Part B, all fields should be completed in full. Part E, F & G applicants often indicate “refer to CV or see attached”, this is acceptable as long as the CV has been attached and provides the required information. Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA). Successful incumbent will be expected to sign a performance agreement within one month after assumption of duty. The successful candidate will also be required to disclose his or her financial interests in accordance with the prescribed regulations. All shortlisted candidates will be subjected to a security clearance and verification of qualifications. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Proof of the completion of the SMS pre-entry programme (Nyukela) must be submitted prior appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the link:https://www.thensg.gov.za/training-course/sms-pre- entryprogramme/. The recommended candidate for appointment will be subjected to Personnel Suitability Check for security reasons. Failure to comply with the above requirements will result in the disqualification of the application. The Department reserve the right not to make any appointment(s) to the posts advertised. The employment decision shall be informed by the Employment Equity Plan of the Department. Correspondence will be limited to shortlisted candidates only. If you do not hear from us within three (3) months after the closing date, please consider your application as being unsuccessful. However, should there be any dissatisfaction, applicants are advised to seek reasons for the above administration action in terms of Promotion of Administrative Justice Act (PAJA), Act No. 3 of 2000. The department will not carry any related costs (transport, accommodation or meals) for candidates attending interviews. The Department of Public Works, Roads and Infrastructure is an equal opportunity and affirmative action employer. Women and people living with disabilities are encouraged to apply. MANAGEMENT ECHELON