Deputy Director: Administration and Coordination Support

Overview

Deputy Director role in Pretoria providing administration and coordination support, managing branch budgets, procurement and strategic reporting for the Department of Forestry, Fisheries and the Environment.

Requirements

• National Diploma (NQF6) in Public Administration/Management, Office Management or relevant qualification within the related field as recognized by SAQA.
• Five (5) years’ experience in administration or relevant field of which three (3) years should be at an entry/junior managerial level (Assistant Director level or equivalent).
• Knowledge of strategic coordination and planning and professional report writing.
• Understanding of Project management.
• Risk management and business planning.
• Knowledge of policy development and organization performance management.
• Good understanding of administrative procedures and quality control of documents.
• Knowledge of Government Policies and legislations such as PAJA, PAIA, PFMA and other Financial Management and associated prescripts.
• Skills required: Planning, Organizing, Facilitation, Communication and technical writing skills.
• Advance office application such as Ms Package.
• Ability to collaborate effectively with stakeholders at various levels.
• Good interpersonal relations.
• Ability to work independently and in a team.
• Proactive approach to meeting deadlines and delivering results with limited supervision.
• Sense of responsibility and loyalty.

Duties

• Manage the budget and procurement administration process of the Branch.
• Ensure financial control including petty cash and procurement in office of DDG.
• Monitor and compile monthly branch reports (expenditure, procurement and contract management).
• Provide strategic planning and reporting support to the Branch Chief Directorates.
• Coordinate and consolidate Branch inputs into Strategic Plans and APPs.
• Monitor and report on the implementation of Strategic and Operational Plans.
• Provide document management support.
• Implement management decisions.
• Quality assures all documents before submitting to DDG.
• Ensure provision of secretariat support.
• Coordinate Parliamentary questions and queries, as well as stakeholder engagements.
• Manage and monitor referrals of the Branch.
• Provide office management services to the DDG.
• Ensure compliance and manage reporting for office of the DDG.
• Ensure logistical support to office of the DDG.
• Ensure provision of administration support services.
• Liaise and develop relationship within internal and external stakeholder.
• Develop stakeholder database.
• Ensure the preparation of stakeholder communications material, including presentations, documents, profiles etc.

How to apply

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Enquiries: Ms P Diphaha Tel No: (012) 399 9602

Notes

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013. MANAGEMENT ECHELON