Administration Officer

Overview

Administration Officer needed at the Department of Defence in Pretoria to provide secretariat services to the National Conventional Arms Control Committee.

Requirements

• A Minimum of Grade 12 (NQF Level 4) or equivalent with a recognised National Diploma/Advanced Certificate in Public Administration, Public Management, Office Management or relevant qualification at (NQF Level 6).
• A minimum of three (3) years’ experience in Arms Control or Administration.
• Special requirements (skills needed): Knowledge of relevant Public Sector Policies, Legislation, Regulations and Acts.
• Knowledge of Departmental policies and procedures.
• Knowledge of Departmental policies and procedures.
• General understanding of the Conventional Arms Control and the Defence Industry.
• Good interpersonal skills, organising and planning skills, communication skills (written and verbal).
• Understanding of financial management, problem solving and decision-making skills.
• Analytical thinking.
• Computer literacy.
• Honesty, Integrity, hardworking, ethical, intuitive perceptive and high level of professionalism.
• Highly reliable.

Duties

• Successful candidate will be responsible to assist in the provision of Secretariat Service to the National Conventional Arms Control Committee (NCACC), Scrutiny Committee and other Committees/Sub Committees and perform the following key functions: Assist in dealing with all documentation from registry and determine the nature of applicants’ requests, assist in the preparation of two sets of books to be considered by the NCACC and the Scrutiny Committee.
• Liaise with members of the NCACC and the Scrutiny Committee, support the maintenance of the NCACC decision records within the IT database.

How to apply

Department of Defence, Defence Policy, Strategy and Planning Division, Directorate Conventional Arms Control, Private Bag X161, Pretoria, 0001, may be hand delivered during office hours to: Department of Defence, Armscor Building, cnr of Nossob and Boeing Street, Erasmuskloof, Pretoria, 0001 or email to Phumelele.Gabuza@dod.mil.za PUBLIC

Enquiries: Mr S.P. Mashaba Tel No: (012) 355 6133

Notes

Applications must be submitted on the prescribed form Z83 (obtainable from any Public Service Department office i.e effective 01 January 2021 or on the DPSA web site link: https://www.dpsa.gov.za/newsroom/psvc/. Should an application be received using incorrect application employment form Z83, it will be disqualified, which must be originally signed and dated by the applicant and which must be accompanied by a detailed CV only (with full particulars of the applicants’ training, qualifications, competencies, knowledge & experience). Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview which should not be older than six months. Failure to comply with the above instructions will result in applications being disqualified. Applicants applying for more than one post must submit a separate form Z83 (as well as the documentation mentioned above) in respect of each post being applied for. If an applicant wishes to withdraw an application, it must be done in writing. Should an application be received where an applicant applies for more than one post on the same applications form, the application will only be considered for the first post indicated on the application and not for any of the other posts. Under no circumstances will photostat copies or faxed copies of application documents be accepted. The successful candidates will be subjected to Personnel Suitability Checks (criminal record, citizenship & financial/asset record checks and qualification and employment verification). Successful candidates will also be subjected to security clearance processes. The level of appointments is dependent upon, qualifications, relevant experience and research output. All shortlisted candidates, including SMS, shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preference, emotional intelligence, and integrity. The competency assessment will be limited to successful candidates in the interview process only. Shortlisted candidates will be subjected to a personnel suitability checks (pre-employment screening) which may include social media profiles checks. A successful candidate will have to undergo a full security vetting while in the employ of the department and negative outcome shall nullify employment contract. Failure to submit the required documents will result in your application not being considered. Successful candidates will be required to disclose their financial interests within one (1) month of appointment. Applicants who do not receive confirmation or feedback within 3 (three) months after the closing date, please consider your application unsuccessful. Due to the large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to short-listed candidates only. For more information on the job description(s) please contact the person indicated in the post details. Successful candidates will be appointed on probation for the period of twelve (12) months in terms of the prescribed rules. OTHER POSTS