Secretary

Overview

Seeking a Grade 12 certificate holder with computer literacy to provide secretariat and receptionist support to the Director at Level 05 in Mmabatho.

Requirements

• Minimum requirements: Applicants must be in possession of a Grade 12 Certificate.
• Job related knowledge: Computer literacy (Microsoft Word, Microsoft Excel, PowerPoint, etc.) Job related skills: Good telephone etiquette.
• Sound organisational ability.
• Good people skills.
• Computer literacy.
• Ability to communicate well with people at different levels and from different backgrounds (both written and verbal).
• Ability to act with tact and discretion.

Duties

• Provide a secretariat / receptionist support service to the Director.
• Receive telephone calls and refer the calls to the correct role players if not meant for the relevant senior manager.
• Record appointments and events in the diary.
• Type documents for the senior manager and other staff within the unit.
• Operate office equipment e.g. computers and photocopiers.
• Provide a clerical support service to the Senior Manager.
• Liaise with travel agencies to make travel arrangements.
• Check arrangements when relevant documents are received.
• Arrange meetings and events for the senior manager and the staff in the unit.
• Identifies venues, invite role players, organise refreshments and sets up schedules for meeting and events.
• Process the travel and subsistence claims for the unit.
• Process all invoices that emanate from the activities of the work of the senior manager.
• Records basic minutes of meetings of the senior manager where required.
• Draft routine correspondence and reports.
• Do filing of documents for the senior manager and the unit where necessary.
• Administer matters like leave registers and telephonic accounts.
• Receive, records and distributes all incoming and outgoing documents.
• Handle the procurement of standard items like stationary, refreshments etc.
• Collects all relevant documents to enable the Director to prepare for meetings.
• Remains up to date with regard to prescripts / policies and procedures applicable to her / his work environment to ensure efficient and effective support to the senior manager.
• Study the relevant public service and the departmental prescripts / policies and other documents to ensure that the application thereof is understood properly.
• Keep abreast with the procedures and process that apply in the office of the senior manager.

How to apply

Applications can be submitted by hand delivery during office hours to: Cnr James Moroka and Sekame Drive, West Gallery, Megacity, Mmabatho, 2735 or by email to Post211@dlrrd.gov.za

Enquiries: Ms P Dipudi Tel No: (018) 388 7138

Notes

EE Targets: African, Indian and White Males and African, Indian and White Females and Persons with Disabilities.