Senior Administrative Officer

Overview

Senior Administrative Officer position in Cape Town offering R413001 per annum at Level 8, requiring a National Diploma and two years of administration experience.

Requirements

• Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a National Diploma in Public Administration / Public Management / Business Administration / Business Management or relevant equivalent qualification.
• Minimum of 2 years' experience in administration environment.
• A valid driver's licence.
• Job related knowledge: Public Service Regulations, Financial procedures, Treasury Regulations and Basic Accounting System (BAS).
• Job related skills: Computer literacy, Interpersonal relations, Organising and Planning, Communication (verbal and written), Analytical thinking, Problem solving ability, Financial management and report writing.
• Work under pressure, Teamwork and willingness to work extra hours.

Duties

• Provide financial management services.
• Facilitate, plan, oversee, drive the timely and accurate preparation of the annual budget in line with Public Finance Management Act (PFMA), Treasury Regulations Strategic priorities weekly / monthly / quarterly.
• Compile Demand Management Plan (DMP), Medium Term Expenditure Framework (MTEF), adjustment estimates and Estimated National Expenditure (ENE).
• Oversee effective, efficient and economical utilisation of funds.
• Document and communicate procedures for accessing and shifting of funds.
• Coordinate budgeting, audit and financial functions.
• Verify Transport and Subsistence (T&S) and sundry and overtime payment.
• Administer the procurement of goods and services.
• Compile, manage and maintain of the Demand Management Plan.
• Facilitate Supply Chain Management (SCM) services.
• Facilitate monthly, quarterly and annual reporting on SCM related matters.
• Control over safekeeping, utilisation and maintenance of all assets.
• Ensure proper administration of sourcing and evaluation of quotations.
• Capture and authorise of goods/services on LOGIS system.
• Handle queries from internal and external clients relating to supply chain matters.
• Render general office support services.
• Supervise, motivate and develop staff through individual performance agreements.
• Provide assistance in the development / review of the operational plan.
• Compile various submissions / memoranda and responses.
• Attend to queries from Internal Audit.
• Administer leave forms / attend to queries.
• Make travel / conference bookings and confirmations.
• Provide secretariat services.
• Checking draft minutes for accuracy against recording of notes.
• Administer asset.
• Maintain asset register.
• Liaise with asset unit during asset verification.
• Manage outgoing and on-going assets.
• Allocate equipment to officials.

How to apply

Applications can be submitted by hand delivery during office hours to: 4th floor, No 2 Riebeeck Street, ABSA Building, Cape Town or by email to Post216@dlrrd.gov.za

Enquiries: Mr T Mtintsilana at (071) 302 1220

Notes

EE Target: African, Coloured, Indian and White Males and African, Coloured, Indian and White Females and Persons with Disabilities.