Director: Provincial Operations Support

Overview

Director of Provincial Operations Support sought in Mbombela to facilitate planning, resource allocation and performance management under the Corporate Governance Framework.

Requirements

• Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate and a Bachelor’s Degree or Advanced Diploma in Public Administration / Business Administration / Public Management (NQF Level 7) or related equivalent qualification and a Nyukela certificate (Pre-entry Certificate to the SMS) submitted prior to appointment.
• Minimum of 5 years of experience at middle / senior managerial level in the operations support environment.
• A valid driver’s licence.
• Job related knowledge: Understanding of corporate governance principle.
• Ability to implement performance management and monitoring systems.
• Knowledge of government systems.
• Job related skills: Ability to communicate effectively across a broad spectrum.
• A thorough understanding and practical experience of Project Management.
• Analytical and problem-solving.
• Facilitation and coordination.
• Experience in implementation of goals / plans, including monitoring, tracking and reporting status toward goal completion.
• Ability to think conceptually when analysing data and designing concepts to modify corporate policies, procedures and processes.
• Presentation and comfortable creating and communicating compelling arguments for modifying a course of action.
• Computer literacy.
• Willingness to travel.
• Ability to work under pressure and long hours.

Duties

• Facilitate the integration of planning, resource allocation and performance management of outcomes of the Provincial Office through the Corporate Governance Framework.
• Facilitate the issuing of planning framework by the Directorate: Strategic Planning for all Provincial Offices and monitor Provincial Offices planning process.
• Analyse the District Integrated Operational Plans and ensure alignment with the DLRRD Annual Performance Plan.
• Analyse Provincial Integrated Operational Plans and ensure alignment to the District Operational Plans.
• Ensure approval (signing off) of all Districts and Provincial Integrated Operational Plans.
• Lead the development and implementation of consistent corporate performance monitoring and evaluation to focus on the delivery of Provincial Office Annual Performance Plan outcomes.
• Manage and implement evaluation and research frameworks.
• Monitor the initiating and conducting research and evaluation.
• Coordinate the integration of all monitoring and evaluation systems within the province.
• Manage reporting instruments and tools on monitoring and evaluation.
• Ensure robust governance, effective decision making, value for money and appropriate benefits are achieved through corporate activity, policy and strategy frameworks.
• Monitor monthly and provide written reports on functionality of provincial governance structures.
• Randomly attend the provincial governance structures as part of monitoring functionality.
• Provide professional advice and support to the Chief Director: Provincial Office in community participation, community planning, corporate and operational planning, program performance reporting, corporate project, policy, strategy and infrastructure development and implementation, and corporate governance development and implementation.
• Provide quarterly reports identifying performance risks and recommending intervention plans and improvements for operational efficiency and performance improvements.
• Prepare bi-annual integrated operational plan performance reports clearly identifying trends, areas requiring policy and systems improvements.
• Provide professional advice as when the need arise and especially when risks are identified.
• Provide assistance with the initiation, management, coordination and the implementation of strategic corporate projects.
• Integrate strategic, operational and performance management functions, frameworks and systems, including recommendations for strategic resource allocation at provincial level.
• Provide assistance to the Chief Director: Provincial Office Coordination to initiate and coordinate the implementation of strategic corporate (cross-provincial service centres) projects to improve the Provincial Office ability to meet strategic outcomes and service delivery objectives exercising appropriate discretion to achieve required outcomes.
• Monitor the performance of the identified DLRRD key programmes and facilitate sharing of the best practices and lessons learnt by provinces through the existing departmental governance structures.
• Monitor implementation of Standard Operating Procedures in implementation of the departmental key programmes (obtain reports from Directors, analyse and produce bi-monthly reports).
• Establish and maintain internal and external networks to monitor trends and best practice in corporate governance.
• Identify institutions that will be part of the networks for the DLRRD and have a report approved by the Chief Director and facilitate development of relationships and networks with those institutions.
• Ensure the maintenance of these networks and ongoing relationships.
• Benchmark with the identified institutions to get best practices and learn lessons from these institutions once a year.
• Develop a report on proposed continuous improvement.
• Develop Integrated Operational Plans performance reporting system.
• Monitor all provincial performance against the approved Integrated Operational Plans monthly.
• Request and get monthly reports from Directors.
• Analyse the reports (performance reported against plans, reasons for variance and proposed intervention plans).
• Consolidate monthly the Provincial Performance to one (1) Integrated Operational Performance plan.

How to apply

Applications can be submitted by hand delivery during office hours to: 17 Van Rensburg Street, 7th Floor Bateleur Building, Mbombela, 1200 or by email to Post214@dlrrd.gov.za

Enquiries: Ms ZP Hadebe Tel No: (013) 754 8020

Notes

EE Targets: Coloured and White Males and African, Coloured and Indian Females and Persons with disabilities. OTHER POSTS