Chief Administration Clerk: Human Resource Management

Overview

Chief Administration Clerk in Human Resource Management at the Central Office in Vryheid, requiring a degree or diploma in HR with two to three years' relevant experience.

Requirements

• An appropriate Bachelors’ degree/National Diploma in Human Resource Management.
• A minimum of two (2) to three (3) years’ functional experience within human resources environment.
• Sound knowledge of PERSAL System.
• Understanding of legislative framework governing the Public Service.
• Storage and retrieval procedures in terms of the working environment.
• Unendorsed valid driver’s licence.
• Recommendation Introduction to PERSAL Certificate.
• Skills: Planning and organizing.
• Sound Verbal and written communication skills.
• Intermediate computer literacy – MS Office: Word, Excel and PowerPoint.
• Skills: Planning and organizing.
• Flexibility, Customer care services, teamwork and report writing.

Duties

• Provide conditions of services and remuneration of employees.
• Process Pension, Housing Allowance and Long Service benefits.
• Keep all signed contract of employment forms. employees by administering Pension, Housing Allowance and Long Service benefits etc.
• Ensuring that new employees complete assumptions duty forms.
• Administering employee leave.
• Ensure that staff files are maintained electronically.
• Administering all termination requests and develop a database of terminations.
• Administering the payroll for all employees and deal with all administrative queries related to pension and medical aid.
• Provide information as and when required so that authorities are informed of HR related matters and can make informed decisions.
• Administering recruitment and selection by receiving requests for advertisement of vacant posts in the college.
• Developing a recruitment plan.
• Keep a database of all vacant posts.
• Coordinating shortlisting and interviews.
• Ensuring all logistical arrangement for shortlisting and interviews are prepared on time (arrangements of interview dates, venues and invitations to panel members and candidates).
• Facilitating the verification of qualifications for all recommended candidates.
• Compiling submission for support by the supervisor to appoint the suitable candidates in line with the delegations.
• Administering recruitment database.
• Administering the opening, archiving, closing and filing of files for new and existing employees.
• Ensuring the updating of personnel files.
• Ensuring safekeeping of Human Resource records.
• Administering all records required for auditing purposes.
• Ensuring disposal of files in terms of the applicable legislations and approved college policy.
• Administering all incoming and outgoing mail.
• Administering register of file index on filing system.
• Administer Employee Health and Wellness programmes.

How to apply

Email Address: Corporate.Applications@mthashana.edu.za

Enquiries: Mr SC Hadebe/ Mr S Zulu / Mr LK Mthethwa/ Ms GL Sikhosana Tel No: (034) 980 1010

Notes

All attachments must include an application form Z83 and CV only combined, in PDF and as one attachment. Zipped, IMG and JPEG documents will not be accepted. Indicate the correct job tittle and the reference number of the post on the subject line of your email. Use the correct email address associated with the post. Failure to do so will result in your application being disqualified. Applications quoting the relevant reference number must be submitted on the new Z83 form, obtainable from any Public Service Department or on the internet at www.gov.za/documents. Received applications using incorrect application for employment (old Z83) will not be considered. Each post(s) advert must be accompanied by its own application form for employment and must be fully completed, initialled and signed by the applicant as instructed below. Failure to fully complete, initial and sign the Z83 form will lead to disqualification of the application during the selection process. All fields of Section A, B, C and D of the Z83 must be completed in full. Section E, F, G (Due to the limited space on the Z83 it is acceptable for applicants to indicate refer to CV or see attached. However, the question related to conditions that prevent re-appointment under Part “F” must be answered and declaration signed. Only an updated comprehensive CV (with detailed previous experience if any) and a completed and signed new Z83 application form is required. Only shortlisted candidates will be required to submit copies of qualifications and other related documents on or before the day of the interview following the communication from Human Resources and such qualification(s) and other related documents will be in line with the requirements of the advertisement. Non-RSA Citizens/ Permanent Resident Permit holders in possession of foreign qualifications must be accompanied by an evaluation report issued by the South African Qualification Authority (SAQA) (only when shortlisted). The College does not accept hand delivered applications. Applications who do not comply with the abovementioned instructions/ requirements, as well as applications received late will not be considered. Failure to submit all the requested documents will result in the candidate not being considered. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within eight (8) weeks after the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and other must be an integrity (ethical conduct) assessment. Suitable candidates will be subjected to a personnel suitability check (criminal record, citizenship, credit records checks, qualification(s) verification and employment verification). Please note that by responding to this advertisement, you consent to the collection, processing, and storing of your Protection of Personal Information Act (POPIA). Your information will be used solely for the purpose of this promotion and will not be shared with third parties without prior written consent unless required by law. The college reserves the right not to make any appointment(s) to the below advertised post(s). The successful candidate will be expected to sign a performance agreement. The College is an equal opportunity affirmative action employer. The Employment Equity Plan of the Department shall inform the employment decision. It is the College's intention to promote equity in terms of race, gender and disability, through the filling of this post(s)