Administration Clerk: Children and Families

Overview

Administration clerk needed to provide general clerical support services, including data capture, record management and handling routine enquiries for the Department of Social Development.

Requirements

• Grade 12 (Senior Certificate or equivalent qualification).
• Competencies: Knowledge of the following: Clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics;
• Understanding of the legislative framework governing the Public Service;
• Working procedures in terms of the working environment.
• Skills in the following: Numeracy;. Literacy;. Presentation;. Decision-Making;
• Computer Literacy;
• Good written and communication;. Interpersonal;. Flexibility;
• Planning and Organising.

Duties

• Render general administration support services: Record, organise, store, capture and retrieve correspondence and data(Line function);
• Update registers and statistics;
• Handle routine enquiries;
• Make photocopies and receive or send correspondence;
• Distribute documents/packages to various stakeholders as required;
• Keep and maintain the filing system for the component;
• Type letters and/or other correspondence when required;
• Keep and maintain the incoming and outgoing document register of the component;
• Receive, document and distribute of all incoming mail and documents.
• Provide supply chain clerical support services within the Chief Directorate: Liaise with internal and external stakeholders in relation to procurement of goods and service;
• Obtain quotations, complete procurement forms for the purchasing of standard office items;
• Stock control of office stationery;
• Keep and maintain the asset register of the component.
• Provide personnel administration clerical support services: Maintain a leave register for the Chief Directorate;
• Keep and maintain personnel records in the Chief Directorate;
• Keep and maintain the attendance register of the Chief Directorate;
• Arrange travel and accommodation.
• Provide financial administration support service in the Component: Capture and update expenditure;
• Check correctness of subsistence and travel claims of the officials and submit to the management for approval;
• Handle telephone accounts and petty cash for the component.

How to apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

Enquiries: Jessica Payne Tel No: (021) 483 5798

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered. OTHER POSTS