Office Administrator II: Governance and Executive Support

Overview

Provide secretarial, administrative and financial administration support in the governance and executive support office of the Department of Forestry, Fisheries and the Environment in Pretoria.

Requirements

• National Diploma (NQF6) in Public / Office Management, Business Management, or relevant qualification within related field as recognised by SAQA.
• A minimum of one (1) year of experience in executive support and office administration functions.
• Good interpersonal skills, good communication (written and verbal), decision making, analytical and organising skills.
• Good computer literacy with knowledge of MS Excel, MS PowerPoint, MS Word, Outlook, and the internet.
• Good administration, diary management, document management, email and telephone screening skills.
• An understanding of public service systems and procedures will also serve as an advantage.
• Ability to work under pressure and work independently with limited supervision.
• Willingness to work after hours, as and when required.

Duties

• Render efficient secretarial support.
• Provide efficient and effective administrative support.
• Provide logistical support.
• Provide financial administration services management.
• Provide document management support.
• Provide Client Liaison support.
• Manage and maintain leave register.
• Perform any other administrative-related functions.

How to apply

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Enquiries: Ms Z Maistry Tel No: (012) 399 9117

Notes

Interested applicants must submit their applications via the above link. Applicants must ensure that they complete all sections on the online Z83 and attach a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualifications Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Creditworthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry-level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Following the interview and technical assessment for all SMS posts, the Selection Panel will recommend candidates to attend a generic managerial competency assessment in compliance with the DPSA Directive on the implementation of competency-based assessments. Persons appointed will be subjected to a security clearance, the signing of a performance agreement and an employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013.