Administration Clerk: Judicial Remuneration and

Overview

Administration clerk sought by the Office of the Chief Justice in Pretoria to support judicial remuneration and conditions of service administration.

Requirements

• Applicants should be in possession of a Grade 12 certificate or equivalent qualification at NQF level four (4) as recognised by SAQA.
• No experience required.
• A National Diploma in Public Administration, Public Management, Office Management and Technology, Human Resource Management, Business Administration, Communication or an equivalent relevant qualification at NQF Level 6 as recognised by SAQA will serve as an added advantage.
• Knowledge and Skills: Basic knowledge of administrative processes, records management and the Batho Pele Principles, knowledge of the government systems and relevant public service legislative framework.
• Skilled in computer literacy with proficiency in Microsoft Word, Excel, Outlook and PowerPoint, numerical literacy, verbal and written communication, interpersonal and customer service, organisational, planning and time management and problem-solving skills.
• Along with the following attributes: ability to maintain confidentiality, attention to detail, ability to work under pressure and meet deadlines, ability to work effectively as part of a team, ability to perform administration duties and secretariat duties.

Duties

Provide administrative support to the Judicial Remuneration and Conditions of Service Directorate, provide support in the administration of remuneration and service benefits for acting and permanently appointed Judges, discharged Judges and surviving spouses, assist with the administration of gratuities for Judges in active service, retiring Judges and surviving spouses, capture and update remuneration and service benefit information on the government system, assist with administrative processes relating to the procurement of official vehicles, receive, register, record, file and distribute documents and correspondence, maintain manual and electronic filing and records management systems, respond to routine enquiries from internal and external stakeholders, assist with the preparation of routine correspondence, reports and other administrative documents and perform general administrative duties as delegated by the supervisor.

How to apply

Applications can be sent via email to 2026/109/OCJ@judiciary.org.za

Enquiries: Technical Related Enquiries: Ms Cloudine Schubart Tel No: (081) 8286548 HR Related Enquiries: Mr K Mphela Tel No: (010) 493 2527

Notes

The Organisation will give preference to candidates in line with the Employment Equity goals. All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, social media, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process. OTHER POSTS