Administration Clerk

Overview

Administration Clerk needed in Nelspruit to provide general clerical support, maintain registers and handle routine enquiries. Requires Grade 12.

Requirements

• Minimum requirements: Applicants must be in a possession of a Grade 12 Certificate.
• Job related skills: Good communication (verbal and written).
• Planning and organisation.
• Computer literacy.
• Interpersonal relations.
• Ability to work within a team.

Duties

• Render general clerical support services.
• Record, organise, store, capture and retrieve correspondence and data (line function).
• Update registers and statistics.
• Handle routine enquiries.
• Make photocopies and receive or send facsimiles.
• Distribute documents / packages to various stakeholders as required.
• Keep and maintain the filling system for the component.
• Type letters and / or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component.
• Taking and drafting of minutes.
• Provide supply chain clerical support services within the component.
• Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Obtain quotations and complete procurement forms for the purchasing of standard office items.
• Stock control of office stationery.
• Keep and maintain the asset register of the component.
• Provide personnel administration clerical support services within the component.
• Maintain a leave register for the component.
• Keep and maintain personnel records in the component.
• Keep and maintain the attendance register of the component.
• Arrange travelling and accommodation.
• Provide financial administration support services in the component.
• Capture and update expenditure in the component.
• Check correctness of subsistence and travel claims of officials and submit to manager for approval.
• Handle telephone accounts and petty cash for the component.

How to apply

Applications can be submitted by hand delivery during office hours to: 17 Van Rensburg Street, 7th Floor Bateleur Building, Mbombela, 1200 or by email to Post203@dlrrd.gov.za

Enquiries: Mr MO Fakude Tel No: (013) 754 8074

Notes

EE Targets: Coloured, Indian and White Males and Coloured, Indian and White Females and Persons with Disabilities. To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ appointment is subject to successful completion of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. Shortlisted applicants for the advertised vacancies will undergo two pre-entry assessments: a practical assessment and an integrity assessment, both of which form part of the selection criteria after the interview. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to high volumes of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. ERRATUM: The position of Assistant Director: Employee Health and Wellness ref 3/1/1/1/2026/173 for the Directorate: Corporate Services: Northern Cape (Kimberley) that was advertised in Public Service Vacancy Circular 25 dated 17 July 2026 has reference. The position has been withdrawn. The Department apologies for any inconvenience caused. MANAGEMENT ECHELON