Personal Assistant to the Chief Director

Overview

Provide executive secretarial and administrative support to the Chief Director at the Department of Health and Wellness in Mossel Bay.

Requirements

• Minimum educational qualification: An accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 (a certificate of completion should be provided).
• Qualification on a higher level may also be accepted on condition that the subjects of the qualification align to the functions of the job.
• Experience: Appropriate experience in rendering secretarial/ administrative support services to management/ senior management.
• Inherent requirement of the job: Valid SA driver’s licence (Code B/EB).
• Competencies (knowledge/skills): Computer literacy, with knowledge in the MS Office Suite (MS Word, Excel, PowerPoint, Teams, Outlook) and AI Applications.
• Good interpersonal, verbal and written communication skills (including telephone and email etiquette).
• High-level reliability and ability to function in a team and or independently.
• Ability to analyse information and draft reports.
• Self- Management and motivation, including good grooming and presentation.
• Sound organisational skills.
• Maintain a high level of professionalism and confidentiality.
• The ability or experience to effectively manage the diary and related support functions remotely when required.

Duties

• Provide executive secretarial support in-person or remotely to the Chief Director (i.e diary management, administrative support and records management).
• Render Administrative support services to the Chief Director, including procurement of goods and services.
• Support the Chief Director with the Administration of the budget in the office of the Chief Director.
• Provide support to the Chief Director regarding meetings, including minute taking and presentations.
• Support the Chief Director with the administration of all People Management/Human Resource aspects.
• Render an administrative service to staff within the office of the Chief Director Studies the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.

How to apply

Applications are submitted online via www.westerncape.gov.za/health-jobs (click “online applications”).

Enquiries: Ms A Loliwe Tel No: (044) 695-0047

Notes

No payment of any kind is required when applying for this post. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Kindly note that excess personnel will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS