Administrative Officer: Auxiliary Services

Overview

Administrative Officer needed at Witbank Hospital to manage auxiliary services including porters, switchboard, security and messenger services.

Requirements

• Senior Certificate / Grade 12 plus three (3) years’ experience in Auxiliary Services or Diploma / Degree (NQF Level 6/7) in Public Administration / Management.
• Knowledge of PFMA, Public Service Act, regulations and other prescripts.
• Knowledge of office management.
• Computer literacy or Certificate with practical knowledge of Microsoft programs (Word, Excel, PowerPoint and Internet).
• Must possess the ability to plan, organize, supervise, inspect and evaluate work of subordinates.
• Knowledge of OHS and infection Control.
• Valid driver’s licence is essential.
• Good communication skills (written and verbal).

Duties

• Implement policies and processes on office support services.
• Facilitate and render general office support services (Porter, Mortuary, Switchboard services, Security services and Messenger Services).
• Ensure compliance with National Core Standards and ideal assessment tools.
• Leave matters and overtime management.
• Provide advice to floor supervisors.
• Ensure security services are in their post 24/7, and the Control Room is always active.
• Make rounds and monitor security services, mortuary, porter, switchboard and messenger services are performing the required duties and meeting deadlines.
• Take responsibility for movement or transfer of corpses from various referral facilities in collaboration with the wards and your supervisor.
• Be actively involved in budgeting and budgetary control for these units.
• Ensure saving measures are put in place.
• Apply disciplinary measures when necessary.
• Order, receive and distribute materials and equipment for the units under your control.
• Manage performance and development of staff.
• Attend meetings and give feedback.

How to apply

Departmental Online Application System: www.mpuhealth.gov.za

Enquiries: Mr. Emmanuel Makokoropo Tel No: (013) 766 3384 / Ms. Gugu Nkosi Tel No: (013) 766 3103 / Ms. Sebenzile Mthisi Tel No: (013) 766 3339, Mr. Mxolisi Maseko Tel No: (013) 766 3351, Mr. Samson Nyoni Tel No: (013) 766 3087 and IT related queries: Help desk Tel No: (013) 766 3018.

Notes

N.B. Applicants are advised to apply as early as possible to avoid disappointments. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and a detailed Curriculum Vitae. In order to alleviate administration burden on HR Sections as well as considering the cost for applicants, Departments are encouraged to request certified copies of qualifications and other relevant documents from shortlisted candidates only which may be submitted to HR on or before the day of the interview following communication from the relevant HR section of the Department. All posts health/engineering posts that are advertised within the Department professional registration will be required from various statutory council for shortlisted candidates. A complete set of application documents should be submitted separately for every post that you wish to apply for. Please ensure that you clearly state the full post description and the relevant Post Reference Number on your application. No fax applications will be considered. Applicants must ensure that they fully complete and sign form Z83, even if they are attaching a CV. Incomplete and/or unsigned applications will not be considered. If you are currently in service, please indicate your PERSAL number at the top of form Z83. Due to ongoing internal processes, the Department reserves the right to withdraw any post at any time. The Department reserves the right to verify the qualifications of every recommended candidate prior to the issuing of an offer of appointment. All short listed candidates will be subject to a vetting process prior to appointment. If no response is received from Mpumalanga Department of Health within 90 days after the closing date of the advertisement, applicants must assume that their application was not successful. Please quote the Correct references when applying and where possible the station / centre where the post is. www.mpuhealth.gov.za Only Online Applications will be accepted. NB: Candidates who are not contacted within 90 days after the closing date must consider their applications as having been unsuccessful. Please note the department reserves the right to amend / review / withdraw the advertised posts if by so doing, the best interest of the department will be well served. (People with disabilities are also requested to apply and indicate such in their applications). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS