Assistant Director: Records Management

Overview

An Assistant Director: Records Management position is available in Pretoria, involving the development and implementation of records management policies and procedures.

Requirements

• A Senior Certificate, a minimum qualification at NQF Level 6 in Records Management / Information Management / Science / Knowledge Management / Public Management / Public Administration as recognised by SAQA.
• Minimum 2 years’ supervisory experience.
• A minimum of 3 years’ experience in a records management environment.
• Knowledge Section 13(5) of the National Archives and Records Service Act, 1996, as amended;
• Personal Information Protection Act (POPIA);
• Minimum Information Security Standards (MISS); proficiency in Electronic Records Management Systems (ERMS); knowledge of environmental practices; and knowledge of relevant statutory and regulatory frameworks governing records management.
• Attributes: professionalism, flexibility, resourcefulness, ability to work under stressful situations and pressure, trustworthiness, hard work, ability to work independently, teamwork and self-motivation.
• Generic skills: interpersonal skills, patience, problem- solving skills, analytical skills, administrative skills, organisational skills, meticulousness, planning and time management, influencing, managing performance, managing people, accuracy and attention to details, capability of prioritising, ability to maintain the integrity of information and computer literacy.
• Management Skills: Management skills, communication skills, decision-making skills, leadership skills, change management, project management, people management, policy analysis and development.
• Technical skills: Record management principles, contract management and a driver's licence.

Duties

• Develop, review, implement and monitor Records Management policies, guidelines and procedure manuals.
• Conduct research/benchmark on records management procedure manual, policies, and guidelines.
• Conduct awareness on approved records management policies and filing system.
• Provide reproduction, administer and safeguard documents.
• Supervise the rendering of Messenger services and Mailroom services.
• Monitor service level agreements of contracts.
• Compile quarterly contracts performance management report.
• Provide records classification, indexing services, records keeping systems and disposal programme.
• Maintain the approved filling system and records storage systems.
• Ensuring that all electronic records are managed according to the requirements of the National Archives and good governance.
• Provide support in all the Operational, Systems and Processes of the Directorate.
• Address all audit findings by the approved due dates.

How to apply

quoting the reference number must be addressed to Mr. Thabang Ntsiko. Applications must be posted to the Department of Public Service and Administration, Private Bag X916, Pretoria, 0001, or delivered to 546 Edmond Street, Batho Pele House, cnr. Edmond and Hamilton Street, Pretoria, Arcadia 0083, or emailed. E-mail your application to Advert162026@dpsa.gov.za

Enquiries: Mr. J.M. Mkhatshwa Tel No: (012) 336 1595.

Notes

Applications must quote the relevant reference number and consist of: A fully completed and signed NEW Z83 form which can be downloaded at https://www.dpsa.gov.za/newsroom/psvc/.’’From 1 January 2021 should an application be received using the incorrect application for employment (Z83), it will not be considered”, a recent comprehensive CV; contactable referees (telephone numbers and email addresses must be indicated); Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit the Z83 and a detailed curriculum vitae (Only shortlisted candidates will be required to submit certified documents, all non- SA citizens must attach a copy of proof of permanent residence in South Africa on or before the day of the interviews). Foreign qualifications must be accompanied by an evaluation certificate from the South African Qualification Authority (SAQA). All shortlisted candidates will be subjected to personnel suitability checks on criminal records, citizenship verification, financial records, qualification verification and applicants could be required to provide consent for access to their social media accounts. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three (3) months of the closing date of the advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. OTHER POSTS