Assistant Director: Strategic Planning

Overview

Assistant Director for Strategic Planning at the Eastern Cape Department of Sport, Recreation, Arts and Culture in Qonce, coordinating strategic and operational planning processes.

Requirements

• National Senior Certificate plus an undergraduate qualification (NQF level 6) in Public Administration, Public Management / Business Management / Strategic Management / Management Sciences / Business Administration / Development studies/ Policy & Development Management / Monitoring & Evaluation / Project Management / Organizational Development/ Economics / Management Sciences / Governance / Development planning / Operations management / Social Sciences.
• Minimum of three (3) years’ experience at supervisory level 7/8 in strategic management/planning.
• Knowledge of Public Service Act, (Batho Pele Principles), PFMA, and Framework and Guideline for Departmental Strategic Plans and Annual Performance Plans.
• Application of planning methodology.
• Basic project management.
• Strategic formulation and implementation.
• Public sector governance framework.
• Communication (verbal and written).
• Problem solving and analysis.
• Planning and organising.
• Knowledge management.
• Diversity management.
• Budgeting and financial management.
• Basic research skills.
• Willingness to drive long Hours.
• Computer literacy.
• Thorough Knowledge of Microsoft Office.
• Incumbent must have worked in strategic planning or monitoring and evaluation.
• Competencies: Development and operational effectiveness, good people skill & teamwork, results orientated, self-starter, presentation and communication skills.
• A valid driving license is required.

Duties

• Coordinate operational and strategic planning processes.
• Facilitate the development, review, and alignment of strategic and operational plans in line with organisational objectives, policies, and legislative requirements.
• Facilitate planning sessions and provide guidance to business units on strategic planning processes, frameworks, and methodologies.
• Support the development of performance plans, implementation plans, and related planning documentation.
• Monitor progress against approved plans and identify risks, challenges, and opportunities for improvement.
• Compile strategic planning reports, dashboards, and briefing documents for management consideration.
• Ensure effective coordination between strategic priorities, operational activities, and resource allocation.
• Facilitate the identification of service delivery challenges and support the development of improvement plans and interventions.
• Facilitate stakeholder engagement to ensure service delivery initiatives are responsive to organisational and stakeholder needs.
• Support the implementation, monitoring, and evaluation of service delivery improvement initiatives.
• Analyse performance information and provide recommendations to enhance efficiency, effectiveness and quality of service delivery.
• Track implementation progress and prepare reports on improvement initiatives, outcomes, and areas requiring intervention.
• Promote continuous improvement practices across the organisation.
• Coordinate and support the implementation of priority programmes /projects.
• Facilitate the planning, implementation, and monitoring of priority programmes and strategic projects.
• Provide project coordination support, including tracking milestones, deliverables, risks, and dependencies.
• Facilitate collaboration among internal and external stakeholders involved in priority initiatives.
• Monitor project performance against approved objectives, timelines, and outcomes.
• Prepare progress reports, presentations, and updates for management and relevant governance structures.
• Support the resolution of implementation challenges to ensure successful delivery of strategic priorities.
• Management of administration support.
• Give input in the development of policies and operational plans.
• Compile and submit monthly and quarterly reports.
• Determine and verify the authenticity of the evidence provided.
• Attend and respond to audit matters.
• Supervise human resources.
• Maintain staff discipline.

How to apply

Applications must be submitted via one of the following options: directing to a specific relevant centre: Head Office: Qonce: Enquiries – Ms. S. Mpafa Tel No: (043) 492 1405 / Mrs. R. E. Swartbooi Tel: 043 492 0949 / Mr. M. Cezula 043 492 1400 / Ms. S. Cetywayo 043 492 0936 Hand deliver to: No. 5 Eales Street, Wilton Zimasile Mkwayi Building, Qonce, 5605. OR Tambo District: Attention Mr. S. Stuma / Ms. T. Mngoma Tel: 047 495 0853 Hand deliver to: Human Resource Management, 49 Victoria Street, Mthatha Reference Library, Mthatha, 5099. Amathole District: Enquiries Mr. B. Mbangatha / Mr. M. Mboniswa Tel: 043 492 1838 /1839Hand deliver to: No 16 Commissioner Street, Old Elco Building, Ku-Gompo City, 5201. Albany Museum: Makanda: Enquiries. Dr. P. Cimi – 046 622 2312 (Makanda) Hand deliver to 40 Somerset Street, Makanda. Amathole Museum: Qonce: Enquiries. Ms. S. Cakata – 043 642 4506 (Qonce) Hand deliver to Corner of Alexandra & Albert Roads, Qonce. East London Museum: Ku-Gompo City Enquiries. G. Morcom / S. Lamati – 043 743 0686 – EL Museum (Ku-Gompo City) Hand deliver to 319 Oxford Street, Belgravia, Ku-Gompo City. Bayworld Museum: Gqeberha Enquiries. V. Ketelo – 041 584 0650 – Bayworld Museum (Gqeberha) Hand deliver to Beach Road & Brookes Hill Drive, Humewood, Gqeberha. Chris Hani District: Attention Mr. T. Thomas / Ms. A. Phanya: 045 492 0030 / 0054 Hand deliver to: Bathandwa Ndondo Building, Komani Hospital. Nelson Mandela District: Attention Mr. S. Javu / Ms. T. Bosman / Ms. A. Dyalvane: 041 492 1288 / 1232 / 1230 Hand deliver to: 66 Corporate Place, Ring Road, Greenacres, Newton Park, Gqeberha. Alfred Nzo District: Attention Mr M.B. Gugwana / Ms. T. Ntsevu: 039 492 0297 Hand deliver to: No 67 Church Street Mt Ayliff. Sarah Baartman District: Attention Ms. N. Qumza / Ms. N. Sandi: 046 492 0223 / 0228 Hand deliver to: Registry, 1st floor, Corner African and Milner Street, Makanda. Applicants are encouraged to use e-recruitment system. People with disabilities who meet the requirements will be given preference. The e- Recruitment System is available 24/7 and closes at 23:59 on the closing date. To report any e-recruitment system challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: erecruitment@ecsrac.gov.za. Do not send any applications to this email address; should you do so, your applications/CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00- 16:30 Mon-Thursday and 08:00-16:00 on Friday). NB: Direct any enquiries to the relevant enquiries’ person as provided under each position.

Enquiries: Ms. R. Swartbooi Tel No: (043) 492 0949 / 0936, Head Office – (Qonce) e-Recruitment Technical Enquiries – recruitment@ecsrac.gov.za

Notes

Persons with a disability are encouraged to apply. Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. All shortlisted candidates for SMS posts will be subjected to technical exercises and interviews. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behaviourally preferences, emotional intelligence and integrity. Successful candidates will be appointed on a probation period of 12/24 months. The competency assessment will be testing generic managerial competencies using the mandated Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme MANAGEMENT ECHELON