Office Manager: Office of the Chief Director: Service

Overview

Office Manager providing executive support to the Chief Director in the Western Cape Department of Social Development, requiring a tertiary qualification and three years' experience.

Requirements

• An appropriate 3-year tertiary qualification (National Diploma/B-Degree) or higher;
• A minimum of 3 years experience in rendering executive support functions to top management.
• Competencies: Knowledge of the following: Public Service reporting procedures;
• Modern systems of governance and administration;
• Policies, regulations, internal arrangements and procedures;
• SMS Manual;
• Financial Manual;
• Administrative and financial management;
• Budget control and management;
• Procurement and tender administration;
• Human resource management;
• All aspects pertaining to line functions within the Department;
• Skills needed: Research;
• Analytical thinking;
• Financial Management;
• Project Management;
• Managerial skills;
• Proven computer literacy;
• Witten and verbal communication;
• Problem solving;
• Conflict resolution.

Duties

• Manage engagements: Ensure that the management support staff compiles programmes;
• Render line administrative support services: Develop and maintain systems in the office of the Chief Director’s Office that will contribute towards improving efficiency in the office;
• Execute research, analyse information and compile complex documents for the Chief Director: Conduct research and compile comprehensive documents (not linked to a specific line function) for the Chief Director with regard to issues forthcoming from meetings;
• Provide Support to the Chief Director with regards to meetings;
• Screen documents to determine actions/information/documents required for the meeting;
• Manage resources of the of office of the Chief Director: Determine and collate information with regards to the budget needs of the office of the Chief Director;
• Remains up to date with regards to the applicable prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Chief Director: Studies the relevant Public Service and departmental prescripts/policies and other documents and ensure that the application thereof is understood properly.

How to apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

Enquiries: Ms A Van Reenen Tel No: (021) 483 9392

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered. OTHER POSTS