Personal Assistant: Immovable Asset Management

Overview

Provide secretarial and administrative support to the manager in immovable asset management, including reception duties, meeting support and budget administration.

Requirements

• Grade 12 (Senior Certificate or equivalent qualification) plus an accredited secretarial diploma and/or administrative qualification on the level of NQF level 5 or relevant higher tertiary qualification;
• A minimum of 3 years’ experience in rendering secretarial/ administrative support services to management/ senior management;
• A valid (Code B or higher) driving license.
• NB: People with disabilities that restrict driving abilities, but who have reasonable access to transport, may also apply.
• Competencies: Knowledge of the following: General Support;
• Financial Support;
• Record keeping;
• Relevant policies and procedures.
• Skills in the following: Computer literacy in MS Office Package (Word, Excel, PowerPoint);
• Communication skills (written and verbal);
• Good interpersonal and decision-making skills;
• Planning and Organising;
• Ability to work independently and as part of a team.

Duties

• Provide a secretarial/ receptionist support service to the manager;
• Render administrative support services;
• Provide support to the manager regarding meetings;
• Support the manager with the administration of the manager’s budget;
• Studies the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly.

How to apply

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

Enquiries: Ms I Rohlwink at (082) 048 8966

Notes

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered. OTHER POSTS