Supply Chain Management Clerk

Overview

Provide supply chain clerical support including supplier database management, quotation handling and bid document administration within the Civilian Secretariat for Police Service.

Requirements

• A Grade 12 Certificate/National Senior Certificate or equivalent.
• No experience required.
• Basic Knowledge of supply chain duties, practices and ability to capture data, operate computer and collecting statistics.
• Basic Knowledge of and understanding of legislative framework governing the Public Service.
• Basic Knowledge of work procedures in terms of the working environment.
• Computer literacy, communication (verbal and written), Planning and organizing.
• Teamwork, accountability and transparency.
• Ethical Conduct and Integrity, time management.
• Customer Service Orientation.

Duties

• Render Acquisition clerical support.
• Update and maintain a supplier database.
• Register suppliers on the Supply Chain (Logis) System.
• Receive and request quotation.
• Capture specification on the electronic purchasing system.
• Issue and receive bid documents.
• Provide secretariat or logistical support during the bid consideration and contracts conclusion process.
• Place orders for goods, receive and verify goods from suppliers.
• Capture goods in registers database, receive request for goods from end users and maintain goods register.
• Update and maintain register of suppliers.
• Render Assets Management clerical support.
• Compile and maintain assets records/database.
• Check and issue, furniture, equipment and stationery to business units.
• Identify redundant, non- serviceable and obsolete equipment for disposal.
• Assist in conducting stock taking according to stock taking plan.
• Verify asset register.

How to apply

Can be emailed to SCMClerk@csp.gov.za

Enquiries: Mr MD Mashifane Tel No: (012) 493 1435

Notes

Preference will be given to youth, persons with disability, Coloureds, Indians and Whites both males and females in accordance with our employment equity plan. Applications must be submitted on the new prescribed application form Z.83 of the Public Service Act, obtainable from any Public Service Department or any Public Service and Administration website or Recruitment Office within the Civilian Secretariat for Police Service. Applicants are not required to submit copies of qualifications and other relevant documents on application but must submit a fully completed Z83 and a detailed Curriculum Vitae (e.g. indicating positions held, dates and key performance areas/responsibilities). Only shortlisted candidates will be required to submit certified documents on or before the day of the interviews following communication from the Department. Failure to submit the requested documents/information will result in your application not being considered. Failure to comply with this requirement will result in the candidate being disqualified. Correspondence will be limited to shortlisted candidates only. If you have not been contacted within three months of the closing date of this advertisement, please accept that your application was unsuccessful. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Following the interview and technical exercise, the selection panel will recommend the most suitable candidate. Short-listed candidates will be subjected to a security clearance. The Secretary of Police Service has the right not to fill the post. All posts are based in Pretoria. Preference will be given to youth, people with disability and women in accordance with our employment equity. NB: Please ensure that your application reaches this office not later than 16h00 on week-days. OTHER POSTS