Secretary

Overview

Secretary positions across twelve provincial offices in the Free State at Level 5, requiring Grade 12 and bilingual proficiency.

Requirements

• Applicants must display competency in the post-specific functions of the post;
• Be in possession of a Senior Certificate (Grade 12) or National Certificate (Vocational) recorded on the National Learner Record Database on NQF Level 4;
• Tertiary qualifications and developmental courses may serve as an advantage;
• Be proficient in at least two official languages, of which one must be English;
• Must be a South African citizen of which documentary proof must be furnished on the day of the interview.
• Knowledge, Skills & Competencies: General computer literacy skills (MS Word, MS Excel, MS Office, MS Power Point and Outlook);
• Demonstrate Competency in acting Independently, Professionally, Accountable and with Credibility;
• Good verbal and written communication skills;
• Sound planning, organizing, administrative and problem- solving skills;
• Strong interpersonal skills;
• Customer focus and responsiveness;
• Be willing to work under pressure and extended hours.

Duties

• To provide secretarial support functions in the relevant office;
• Type reports, letters, memoranda and monitor flow of documents to and from the relevant office;
• Manage the diary of the Head of the office for internal and external engagements;
• Co-ordinate travel arrangements, including accommodation and subsistence allowances as well as claims;
• Maintain an updated filing system in the relevant office;
• Distribute correspondence and circulars to the relevant stakeholders and keep a register of all incoming and outgoing post up to date;
• Handle routine correspondence, send and receive e-mails and faxes immediately;
• Answer and make telephone calls on behalf of the Head of the office and take messages professionally;
• Provide support during meetings and workshops involving the relevant office;
• Handle confidential documents;
• Be able to operate standard equipment (fax, photocopy machine, telephone, computers, etc.);
• Host and serving of refreshments to visitors during meetings;
• Manage the inventory of the relevant office;
• Be willing to work extended hours.

How to apply

Direct your application to the following addresses: Courier Address: No. Metpol Building, 126 Charlotte Maxeke Street, Bloemfontein / Postal Address: The Provincial Recruitment Office, Human Resource Management, Private Bag X20501, Bloemfontein, 9300 or email to: Jackson@saps.gov.za;GaileleIF@saps.gov.za fsprov.recruitact@saps.gov.za LoubserL3@saps.gov.za GaosenkweTKR@saps.gov.za

Enquiries: Lt Col Jackson / W/O Gailele / CAC Loubser/ PO Maseloa / PO Moeketse / SAC Monaghan/ PO Gaosenkwe Tel No: (051) 5076807 / 6419 / 6420 / 6455

Notes

Applications must be submitted on a Z83 Form (2021 version), obtainable from http://www.dpsa.gov.za/dpsa2g/vacancies.asp, which must be accompanied with a comprehensive Curriculum Vitae. The post particulars and reference number of the post you are applying for, must be correctly specified on the application form. Please complete a separate application form for each post you wish to apply for. It is the responsibility of the applicants to submit applications timeously to the correct physical address as provided in the advertisement. Please note that applications submitted to an incorrect physical address will not be considered. Late applications will not be accepted or considered. Short-listed candidates will be required to produce originals of their Identity Document (ID), Senior Certificate and all educational qualifications obtained, service certificates from previous employers stating the occupation and motor vehicle driver’s license, before the interview. Qualifications and driver’s licences submitted will be subjected to verification with the relevant institutions. Applicants must have no previous criminal convictions or pending criminal/ departmental cases and shall allow their fingerprints to be taken and background enquiries to be made. Short-listed candidates may be subjected to a full security clearance process before or during any stage of employment. Short-listed candidates will be subjected to a vetting process which will include security screening, fingerprint screening, reference checking and verification of address, where necessary. All short-listed candidates, including the SMS, will be expected to undergo a personal interview and shall undertake two pre-entry assessments, (a) a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, as well as (b) an integrity assessment (ethical conduct).Short-listed candidates for appointments to certain identified posts will be vetted in terms of the Criminal Law (Sexual Offences and Related Matters) Amendment Act, 2007 (Act No 32 of 2007) and the Children’s Act, 2005 (Act No 38 of 2005). A candidate whose particulars appear in either the National Register for Sex Offenders or Part B of the Child Protection Register, will be disqualified from appointment. Candidates are expected to disclose if he/ she is a respondent in an interim or final protection order in terms of the Domestic Violence Act, 1998 (Act no 116 of 1998) or Protection from Harassment Act, 2011 (Act No 17 of 2011), and may be disqualified from appointment. The Criminal Law (Forensic Procedures) Amendment Act, Act 37 of 2013 requires that all new appointments in the South African Police Service as from 31 January 2015 provide a buccal (inside cheek) sample to determine their forensic DNA profile. The forensic DNA profile derived from the sample will be loaded to the Elimination Index of the National Forensic DNA Database. Appointments will be made in terms of the Public Service Act, 1994 (Act No 103 of 1994) as applicable to the post environment. Persons who retired from the Public Service by taking a severance package, early retirement or medical retirement, as well as people with previous convictions, are excluded. The South African Police Service is an equal opportunity, affirmative action employer and it is the intention to promote presentively in the Public Service through the filling of these posts. People whose transfer/ appointment will promote presentively will therefore receive preference. The South African Police Service is under no obligation to fill a post after the advertisement thereof. Correspondence will be conducted with successful candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. OTHER POSTS