Administratiewe Klerk

Oorsig

Administratiewe klerk benodig by Bayworld Museum in Gqeberha vir die hanteer van ontvangs, berging en verspreiding van goedere, wat 'n diploma in voorsieningsketting of openbare bestuur vereis.

Vereistes

• Nasionale Senior Sertifikaat plus 'n Diploma (NQF Level 6) of 'n Graad (NQF Level 7) soos deur SAQA erken in Supply Chain Management/ Public Management/ Public Administration/Inventory Management/Stores/Logistics Management.
• Blootstelling op die gebied sal 'n bykomende voordeel wees.
• Kennis van registerpligte en -praktyke asook die vermoë om data vas te lê en 'n rekenaar te bedryf, sal ook 'n bykomende voordeel wees.
• Werkende kennis en begrip van die wetgewende raamwerk wat die Openbare Diens regeer.
• Kennis van berging- en onttrekkingsprocedures binne die werksomgewing.
• Goeie skriftelike en mondelinge kommunikasie.
• Aanvaarbare verslagskryfvaardighede. Rekenaarvaardigheid.
• Vermoë om maksimum vlak van vertroulikheid te verseker. 'n Geldige (Code 8) bestuurslisensie sal 'n bykomende voordeel wees.

Pligte

• Fasiliteer ontvangs van goedere en dienste.
• Ontvang, kontroleer en rekord die goedere en fakture wat van die verskaffer ontvang is.
• Vergelyk ontvangs van goedere met die versoekvorme.
• Onderteken by ontvangs van goedere.
• Rekordeer die goedere wat ontvang is.
• Hou goedere op die regte en veilige plek.
• Fasiliteer die berging, uitreiking en verspreiding van voorraad-items/voorraad.
• Plaas goedere in die korrekte opbergplek.
• Werk opbergkaarte en itemrekords by.
• Hou en onderhou die bate-register van die museum.
• Help met die administrasie van die Museum se vloot.
• Skakel met die eindgebruiker vir die afhaal van ontvangs van goedere.
• Reik goedere-ontvangsbewys uit en fasiliteer ondertekening daarvan deur die eindgebruiker.
• Fasiliteer die vaslegging en voorlegging van betalingsbewysdokumente.
• Vergelyk en kontroleer die faktuur teen die bestelling en die ontvangs van goedere.
• Kontroleer die geldigheid van die faktuur (stempel, handtekening en bankbesonderhede).
• Ontvang en lê voorleggings op die stelsel vas.
• Rekordeer uitgaande voorleggings.
• Stuur die voorleggings na betalings.
• Voorraadbeheer en voorraadopname.

Hoe om aan te sollisiteer

Navrae: V. Ketelo Tel No: (041) 584 0650 – Bayworld Museum (Gqeberha) e- Recruitment Technical Enquiries – recruitment@ecsrac.gov.za

Notas

Persons with disabilities are encouraged to apply. Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: 83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms-pre-entry- programme Note: Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. Due to austerity measures, the Department will not carry any related costs (transport, accommodation, and meals) for candidates attending pre-selection assessment/s and interviews. OTHER POSTS