Sekretaris

Oorsig

Verskaf sekretariële en onvangsondersteuning aan die Direkteur, insluitend die bestuur van oproepe, dagboekafsprake en die tik van dokumente.

Vereistes

• Minimum vereistes: Aansoekers moet in besit wees van 'n Graad 12-sertifikaat of relevante equivalent.
• Werkverwante kennis: Rekenaargeletterdheid (Microsoft Word, Microsoft Excel, PowerPoint, ens.).
• Werkverwante vaardighede: Goeie telefoonetiket.
• Goed organiseringsvermoë.
• Goeie mensevaardighede. Rekenaargeletterdheid.
• Vermoë om goed met mense op verskillende vlakke en vanuit verskillende agtergronde te kommunikeer (sowel skriftelik as mondelings).
• Vermoë om met takt en diskresie op te tree.

Pligte

• Verskaf 'n sekretariaats- / onvangsondersteuningsdiens aan die Direkteur.
• Ontvang telefoonoproepe en verwys die oproepe na die korrete rolspelers indien dit nie vir die betrokke senior bestuurder bedoel is nie.
• Neem afsprake en geleenthede in die dagboek op.
• Tik dokumente vir die senior bestuurder en ander personeel binne die eenheid.
• Bedryf kantooruitrusting bv. rekenaars en fotostootmasjiene.
• Verskaf 'n klerklike ondersteuningsdiens aan die senior bestuurder.
• Skakel met reisagente om reelings te tref.
• Kontroleer reëlings wanneer relevante dokumente ontvang word.
• Reël vergaderings en geleenthede vir die senior bestuurder en die personeel in die eenheid.
• Identifiseer plekke, nooi rolspelers uit, reël verkwikkings en stel skedules vir vergaderings en geleenthede op.
• Verwerk die reis- en onderhoudskennings vir die eenheid.
• Verwerk alle fakture wat voortspruit uit die aktiwiteite van die werk van die senior bestuurder.
• Neem basiese notule van vergaderings van die senior bestuurder op waar nodig.
• Opstel van roetine korrespondensie en verslae.
• Doen lêwerk van dokumente vir die senior bestuurder en die eenheid waar nodig.
• Administreer sake soos verlofregisters en telefoonrekeninge.
• Ontvang, neem op en versprei alle inkomende en uitgaande dokumente.
• Hanteer die verkryging van standaarditems soos skryfbehoeftes, verkwikkings ens.
• Versamel alle relevante dokumente om die Direkteur in staat te stel om voor vergaderings voor te berei.
• Bly op hoogte van voorskrifte / beleide en prosedures wat van toepassing is op haar / sy werk omgewing om doeltreffende en effektiewe ondersteuning aan die senior bestuurder te verseker.
• Bestudeer die relevante openbare diens- en departementele voorskrifte / beleide en ander dokumente om te verseker dat die toepassing daarvan behoorlik verstaan word.
• Hou tred met die prosedures en prosesse wat van toepassing is in die kantoor van die senior bestuurder.

Hoe om aan te sollisiteer

Applications can be submitted by hand delivery during office hours to: 600 Lilian Ngoyi Street (formerly known as Van Der Walt Street) Berea Park, Pretoria, 0001 or by email to Post221@dlrrd.gov.za

Navrae: Mr M Rammutla Tel No: (012) 312 9840

Notas

EE Targets: African, Coloured, Indian and White Males and African, Coloured, Indian and White Females and Persons with Disabilities. To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. All shortlisted candidate, including the SMS, shall undertake two pre-entry assessments, one will be a practical exercise to determine a candidates suitability based on the posts technical and generic requirements and the other must be integrity (ethical conduct) assessment. NB: Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Applications submitted via email will be acknowledged via an automated response. Applications received manually will not be acknowledged due to the high volume of applications received. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re-advertise the post at any time in the future. Important: DLRRD is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. OTHER POSTS