Sekretaris van die Direkteur

Oorsig

Sekretaris van die Direkteur wat administratiewe en dagboekbestuursondersteuning in Johannesburg verskaf, met Grade 12 en een tot twee jaar se relevante ervaring as vereiste.

Vereistes

• 'n Nasionale Senior Sertifikaat (Grade 12) of Nasionale Sertifikaat (Vocational) Level 4. 'n Diploma (NQF Level 6) of baccalaureusgraad (NQF Level 7) in Management Assistant sal 'n bykomende voordeel wees. 'n Minimum van een tot twee jaar se relevante ervaring sal 'n bykomende voordeel wees.
• Rekenaarstudies, sekretariële studies, kantoorbestuur sal 'n bykomende voordeel wees.
• Bewese ervaring in dagboekbestuur, vergaderingkoördinasie, dokumentkontrole en algemene kantooradministrasie.
• Kennis van rekordbestuur, kantooradministrasieprosedures en basiese finansiële administrasie (insluitend kleingeld en faktuurverwerking).
• Vaardigheid in MS Word, Excel, PowerPoint en Outlook.
• Goeie mondelingse en skriftelike kommunikasievaardighede, uitstekende telefoonetiket, sterk organisatoriese vaardighede, aandag vir detail, en die vermoë om vertroulikheid en professionaliteit te handhaaf.

Pligte

• Verskaf omvattende sekretariële en administratiewe ondersteuning aan die Direkteur.
• Bestuur die Direkteur se dagboek, skeduleer vergaderings, werkswinkels en afsprake, en koördineer reëlreëlings.
• Berei korrespondensie, verslae, voorleggings, agenda's en notules voor, formateer dit en doen kwaliteitskontrole.
• Bestuur rekords, lêerstelsels (handmatig en elektronies) en die veilige bewaring van dokumente.
• Hanteer korrespondensie, navrae en kommunikasie met interne en eksterne belanghebbendes.
• Verskaf ontvangs- en telefoonondersteuning, insluitend besoekerbestuur.
• Bied hulp met die opstel van verslae, data vaslegging en die byhou van logboeke en registers.
• Verskaf basiese finansiële en personeeladministratiewe ondersteuning, insluitend die verkryging van standaarditems, faktuurverwerking, verlofadministrasie en verwante kantoorondersteuningsfunksies. N.B.
• Alle gekose kandidate sal vereis word om 'n relevante bevoegdheidsoefening te voltooi.

Hoe om aan te sollisiteer

DHET invites applicants to apply online on the New Z83 form by accessing the Departmental Website (click the ‘apply now’ button) or http://z83.ngnscan.co.za/apply and follow the easy prompts/instructions.

Navrae: Mr R Kgare/Ms XE Rikhotso/Ms P Morota Tel No: (012) 312 5165/5513/6389

Notas

Upload the supporting document namely, (1) a comprehensive CV and any other document (where required). A fully completed and signed Z83 form and a detailed Curriculum Vitae will be considered. A helpful user guide and videos are available on the DHET website careers page to enable completion of the digital Z83. Only shortlist ted candidates will be required to submit certified documents/copies of qualifications and other relevant documents to support the application on or before the day of the interviews. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). Candidates whose appointments promote representativity in terms of race, gender, and disability will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. One of the minimum entry requirements for the SMS position is the Pre-entry Certificate. No appointment will occur without successfully completing the pre-entry certificate and submission thereof. For more details on the pre-entry course visit: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. The candidate(s) will be required to sign an annual performance agreement, disclose his/her financial interests, and be subjected to security clearance. If you have not been contacted within three (3) months of the closing date of this advertisement, please accept that your application was unsuccessful. Suitable candidates will be subjected to personnel suitability checks (criminal record check, citizenship verification, qualification/study verification, and previous employment verification). Applications received after the closing date will not be considered.“DHET is committed to providing equal opportunities and practising affirmative action employment. It is our intention to promote representatives in terms of (race, gender, and disability) in the organisation”. Employment Equity principles will be applied in accordance with the Departmental Employment Equity Policy, taking into consideration the applicable equity targets, representativity, and legislative requirements