Regter se Sekretaris

Oorsig

Die Kantoor van die Hoofregspreker soek 'n sekretaris om administratiewe ondersteuning aan 'n regter by die Gauteng Hooggeregshof in Johannesburg te bied, insluitend die tik en lê van vonnisse.

Vereistes

• Aansoekers moet oor 'n Graad 12-sertifikaat beskik. 'n Minimum van 20 modules voltooi vir 'n LLB, BA/BCOM Regte-graad. 'n Minimum van een (01) jaar sekretariële ervaring; 'n geldige bestuurderslisensie sal 'n bykomende voordeel wees.
• Om 'n tiktoets af te lê.
• Kennis en vaardighede: Kennis van departementele beleide, voorskrifte en prosedures of riglyne, navorsingsvermoëns insluitend die ondertekening van betaalstatings.
• Vaardig in kommunikasie (mondelings en skriftelik), administrasie, kliëntediens, uitstekende tikvaardighede insluitend Dictaphone-tik, rekenaarvaardigheid (MS Word), interpersoonlike vaardighede en tydbestuur.
• Saam met die volgende eienskappe: vermoë om streng sperdatums te haal, onder druk te werk, vertroulikheid en aandag aan detail.

Pligte

• Verleen sekretariële ondersteuning aan die Regterbank: Dagtik die afsprake en vergaderings van die Regter.
• Tik en lê die vonnisse; verseker dat vonnisse wat gelewer is, ondertekende konsepbevele wat in die hof of virtueel toegestaan is, na die Tikster gestuur word vir skandering, oplaai na Case-lines/Court-Online en die Biblioteek; verseker dat alle besoekers ontvang, gesif en hul navrae hanteer word; teken alle inkomende en uitgaande dokumente; bestel en haal skryfbehoeftes vir die Regter.
• Verskaf ondersteuningsfunksies vir siviele, kriminele en hersieningsake/howe en saaktoewysings in kamers: Haal die lêers voor die aanvang van 'n kriminele saak by die Registrateur se kantoor in die Kriminele afdeling; hou die register van hersienings op datum en teken by ontvangs om die hersienings aan die Klerk terug te besorg; verseker dat die register/sjabloon van die voorbehoue vonnis opgedateer word en die Statistiekbeampte en die Kantoor van die Regterpresident in kennis stel wanneer die vonnis gelewer is; verseker dat die getranskribeerde vonnisse van transkribeerders die Regters bereik vir goedkeuring en handtekening; berei hofrolle voor teenoorgestelde mosies en dringende howe en versprei dit aan belanghebbendes.
• Verskaf ondersteuningsfunksies aan siviele/kriminele howe: Dien die korrekte eed of verklaring in die hof toe wanneer vereis; verseker dat die Regter se bankboek voorberei is en lêers deur Bisserds na die hof geneem word voor die aanvang van die verrigtinge; verseker dat alle betrokke belanghebbendes voor die aanvang van verrigtinge in die hof teenwoordig is; verseker dat alle sake op rekord volgens die hofrol geroep word deur die saaknommer en die partye se name te noem voordat 'n Regter partye kan toelaat om met hul sake te begin.
• Verskaf algemene administratiewe ondersteuning aan die Regterbank: Verseker dat alle reis- en akkommodasie-reëlings in orde is en teken die dokumente vir goedkeuring; verseker dat die Regter se logboek op of voor die 5de van elke maand by die Vervoerbeampte ingediend word; verseker dat die voertuig vir onderhoud of diens bespreek word; ontvang die voorafmagtiging vir die Regter se voertuig; herinner die Regter aan die fakture sodat die indiening van die S&K-eise verwerk kan word; verseker die indiening van selfoon- en 3G-data-eise vir verwerkingsdoeleindes en verseker dat alle opdaterings van die losblaaie in die Regters se biblioteek hanteer word.

Hoe om aan te sollisiteer

Applications can be sent via email to 2026/101/OCJ@judiciary.org.za

Navrae: Technical Related Enquiries: Ms S Kajee Tel No: (010) 494 8486 HR Related Enquiries: Ms T Mbalekwa Tel No: (010) 494 8515

Notas

The Organisation will give preference to candidates in line with the Employment Equity goals. All applications must be submitted on a New Z83 form, which can be downloaded on internet at www.judiciary.org.za / www.dpsa.gov.za/dpsa2g/vacancies.asp or obtainable from any Public Service Department and should be accompanied by a recent comprehensive CV only; contactable referees (telephone numbers and email addresses must be indicated). Please send your documents in a PDF and put them in one folder. Only shortlisted candidates will be required to submit certified copies of qualifications and other related documents on or before the day of the interview following communication from Human Resources. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. Applicants could be required to provide consent for access to their social media accounts. Prior to appointment for SMS, a candidate would be required to complete the Nyukela Programme: Pre-entry Certificate to Senior Management Services as endorsed by DPSA which is an online course, endorsed by the National School of Government (NSG). The course is available at the NSG under the name Certificate for entry into the SMS and the full details can be sourced by the following link: https://www.thensg.gov.za/training-course/sms-pre-entry-programme/. Each application form must be fully completed, duly signed and initialed on both pages by the applicant. The application must indicate the correct job title, the office where the position is advertised and the reference number as stated in the advert. Failure by the applicant to complete, sign and initial the application form will lead to disqualification of the application during the selection process. Applications on the old Z83 will unfortunately not be considered. Should you be in possession of a foreign qualification, it must be accompanied by an evaluation considered. Suitable candidates will be subjected to a personnel suitability check (criminal record, financial checks, qualification verification, citizenship checks, social media, reference checks and employment verification). Correspondence will be limited to short-listed candidates only. If you have not been contacted within three (3) months after the closing date of this advertisement, please accept that your application was unsuccessful. The Department reserves the right not to make any appointment(s) to the advertised post(s). Applicants who do not comply with the above-mentioned requirements, as well as applications received late, will not be considered. Failure to submit all the requested documents will result in the application not being considered during the selection process. All successful candidates will be expected to enter into an employment contract and a performance agreement within 3 months of appointment, as well as be required to undergo a security clearance three (3) months after appointment. The Office the Chief Justice complies with the provisions of the Protection of Personal Information Act (POPIA); Act No. 4 of 2013. We will use your personal information provided to us for the purpose of recruitment only and more specifically for the purpose of the position/vacancy you have applied for. In the event that your application was unsuccessful, the Office of the Chief Justice will retain your personal information for internal audit purposes as required by policies. All the information requested now or during the process is required for recruitment purposes. Failure to provide requested information will render your application null and void. The Office of the Chief Justice will safeguard the security and confidentiality of all information you shared during the recruitment process. OTHER POSTS