Rekordklerk: Fasiliteite- en Administrasiedienste (X3

Oorsig

Die Department of Forestry, Fisheries and the Environment soek drie rekordklerke om inkomende lêers, posadministrasie en registrasieprosesse oor verskeie liggings te bestuur.

Vereistes

• Graad 12-sertifikaat. 'n Post-matriek kwalifikasie en ervaring as 'n rekordklerk sal 'n voordeel wees.
• Kennis van dokumentbestuur, registrasieprosesse, lêeradministrasie en rekenaarpakkette.
• Vermoë om individueel en in 'n span te werk.
• Goeie interpersoonlike verhoudingsvaardighede.
• Vermoë om met moeilike persone te werk, sin vir verantwoordelikheid en lojaliteit, en vermoë om onder druk te werk.

Pligte

• Verskaf effektiewe administrasie van inkomende lêers en opening van lêers.
• Sluit werknemerlêer wanneer 'n werknemer oorgeplaas word, oorlede is of bedank.
• Werk beheerblad by en plaas dokumente numeries.
• Doeltreffende en tydige administrasie van inkomende en uitgaande pos.
• Stempel alle pos en wydte-opgawes voor verspreiding.
• Weeg die pos om die prys te bepaal met behulp van die poskantoor se riglyne.
• Rekord koerieritems in die register en stuur na ontvangs vir afhaal.
• Administreer uitgaande lêers.
• Registreer uitgaande lêers in die rekordboek en verseker dat dit deur kliënte geteken word.
• Administrasie van die wegdoening en oorplasing van lêers.
• Ontvang kortstondige dokumente van takke.
• Stel 'n lys op van argiefwaarde-lêers wat na die Nasionale Argief oorgeplaas moet word.

Hoe om aan te sollisiteer

All applications to be submitted online on the following link: https://erecruitment.environment.gov.za/

Navrae: Ms K Kubai Tel No: (012) 399 9727

Notas

Interested applicants must submit their applications via the above link. Applicant must ensure that they complete all sections on the online Z83 and attached a detailed CV with at least three (3) contactable references. Failure to complete or disclose all required information will automatically disqualify the applicant. No late applications will be accepted. Shortlisted candidates will be required to submit certified copies of qualifications, identity document and driver’s license on or before the day of the interview. It is the applicant’s responsibility to have foreign qualifications evaluated by the South African Qualification Authority (SAQA). The National Department of Forestry, Fisheries and the Environment is an equal opportunity, affirmative action employer. Preference may be given to appointable applicants from the underrepresented designated groups in terms of the Department’s equity plan. Persons with disabilities are encouraged to apply. Correspondence will be limited to successful candidates only. Short-listed candidates will be subjected to screening and security vetting to determine their suitability for employment, including but not limited to: Criminal records; Citizenship status; Credit worthiness; Previous employment (reference checks); and Qualification verification. Short-listed candidates will be expected to avail themselves at the Department’s convenience. Entry level requirements for SMS posts: In terms of the Directive on Compulsory Capacity Development, Mandatory Training Days & Minimum Entry Requirements for SMS that was introduced on 1 April 2015, a requirement for all applicants for SMS posts from 1 April 2020 is a successful completion of the Senior Management Pre-Entry Programme as endorsed by the National School of Government (NSG) prior to appointment. The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https://www.thensg.gov.za/training-course/sms-pre-entryprogramme. Furthermore, Shortlisted candidates must provide proof of successful completion of the course. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Persons appointed will be subjected to a security clearance, the signing of performance agreement and employment contract. The Department reserves the right not to make an appointment. If you have not been contacted within three 3 months after the closing date of the advertisement, please accept that your application was unsuccessful. By submitting the employment application form, you agree and consent in terms of Section 11(1) of the Protection of Personal Information Act (POPIA), 2013 (Act 4 of 2013), for your personal information which you provide to the DFFE to being processed by the department and its employees, agents, Cabinet committees, and subcontractors for recruitment purposes, in accordance with the POPIA of 2013.