Persoonlike Assistent: Vlootdienste

Oorsig

Persoonlike Assistent wat sekretariële en administratiewe steun aan die Hoofdirekteor van Vlootdienste lewer.

Vereistes

• Graad 12 (Senior Certificate of ekwivalente kwalifikasie) plus 'n erkende sekretariële diploma en/of administratiewe kwalifikasie op die vlak van NQF-vlak 5 of relevante hoër tersiêre kwalifikasie;
• Minimum 3 jaar se ondervinding in die lewering van 'n ondersteunende diens aan bestuur/senior bestuur.
• Bevoegdhede: Kennis van en werkondervinding met die wetgewing, regelmatige raamwerke, beleide en beste praktyke wat op die lynfunksies van toepassing is;
• Kennis en begrip van inligtingstelsels wat die bestuur van kennis en inligting wat op die lynfunksie betrekking het, bevorder;
• Kennis en begrip van projekbestuurbaarheid;
• Kennis van praktyke in bedryfsbestuur;
• Kennis en begrip van aankoop- en soeproses;
• Kennis en begrip van amptelike prosedures, prosesse en stelsels;
• Kennis en begrip van die Wet op Openbare Finansiële Bestuur, Nasionale Skatkisregulasies, Provinsiale Skatkisinstruksies, ander finansiële beleide, voorskrifte, direktiewe en kollektiewe ooreenstemmings;
• Kennis en begrip van amptelike prosedures, prosesse en stelsels;
• Kennis van administratiewe prosedures en prosesse;
• Kennis van algemene Kantooradministrasie en Databasisbestuur;
• Kennis van Inligting- en Rekordbestuur;
• Kennis van relevante sagtewarepakkette en deeglike toepassing van relevante rekenaarprogramme.

Pligte

• Lewer 'n sekretariële/ontvangsdiens aan die Hoofdirekteor;
• Lewer administratiewe ondersteunningsdienste;
• Lewer steun aan die Hoofdirekteor rakende vergaderings;
• Ondersteun die Hoofdirekteor met die administrasie van die Hoofdirekteor se begroting;
• Bestudeer die relevante amptelike en departementele voorskrifte/beleide en ander dokumente en verseker dat die toepassing daarvan behoorlik verstaan word.

Hoe om aan te sollisiteer

Only applications submitted online will be accepted. To apply submit your application online only: via http://www.westerncape.gov.za/jobs or https://westerncapegov.erecruit.co

Navrae: Ms MB Bezuidenhout Tel No: (021) 467 4701 @ Maxine.Bezuidenhout@westerncape.gov.za / (021) 911 2162.

Notas

Shortlisted candidates will be required to attend interviews on a date and time determined by the department and submit documentation for verification purposes and criminal record vetting. All shortlisted candidates shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The selection process will be guided by the EE targets of the employing department. By applying for this position, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. Should you experience difficulties with your online application, technical support is available from Monday to Friday from 08:00 to 16.00. Contact the helpline at 086 137 0214. For all other queries relating to the position, kindly contact the enquiries person as indicated in the advert. Please ensure that you submit your application before the closing date as no late applications will be considered. Only applications submitted online will be accepted. Kindly note that technical support is only available from Monday to Friday from 8:00 to 16:00. Should you experience any difficulties with your online application you may contact the helpline on 0861 370 214. Please ensure that you submit your application on or before the closing date as no late applications will be considered. The selection process will be guided by the EE targets of the employing department. By applying for this post, you are consenting to the Western Cape Government contacting your previous employers/managers for an employment reference. Reference checks will include enquiries relating to your disciplinary records and reasons for leaving. All shortlisted candidates must make themselves available to be interviewed at a date, time and place as decided by the selection panel. All shortlisted candidates for SMS posts will be subjected to a technical exercise that intends to assess relevant functional elements of the job and an interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. The successful candidate will be required to complete the Senior Management Pre-Entry Programme (Nyukela) and submit the certificate before he/she can be appointed to this post. The purpose of the Senior Management Pre-Entry Programme, which is a public service specific training programme applicable to all applicants who aspire to join the SMS, is to ensure that potential SMS members have a background in processes and procedures linked to the SMS. The duration of the online Pre-Entry Programme is 120 notional hours (15 days). Full details may be sourced by the following link: https://www.thensg.gov.za/training-course/sms-preentryprogramme .The successful candidate shall be subjected to a leadership assessment, within one (1) month of appointment, to assess the managerial competencies required for SMS members in the Public Service as specified under Chapter Five (5) of the SMS handbook. This assessment shall be conducted to determine an individual’s ability to lead, manage, and direct others and to identify developmental gaps in core generic leadership and management competencies. The successful candidate will be required to enter into an employment contract and a performance agreement. The successful candidate will be subject to security vetting; and the candidate will have to disclose her/his financial interests. Furthermore, thank you, to the huge public interest, we receive many applications for our posts, and as such will not be able to respond personally to all applications. Therefore, should you not hear from us within 10 weeks from close of the advert please consider your application unsuccessful. MANAGEMENT ECHELON