Admin Support and Coorination: Member of the Executive

Okubalulekile

Admin Support and Coorination: Member of the Executive at Department of Cooperative Governance & Traditional Affairs.

Izidingo

• National Senior Certificate plus an undergraduate Qualification (NQF level 6/7) in Public Administration as recognised by SAQA.
• Three to Five (3-5) years relevant experience as an Assistant Director/Junior Management level in the environment.
• A valid Code 8 (EB) driver’s licence.
• Competencies: Monitoring and evaluation Process.
• Reporting procedure.
• Strategic planning Processes.
• Budgeting process.
• Strategic reporting.
• Public Service Act, 1994.
• Public service Regulations 2001.
• Public Finance Management Act, 1999.
• Treasury regulations.

Umsebenzi

• Coordinate the planning process for the MEC Office.
• Analyse reports coming from statutory bodies and identify areas of emphasis.
• Organise and facilitate sessions to discuss portfolio questions and draw responses.
• Facilitate tabling and discussion of Directorate Operational Plans.
• Ensure that Office of MEC plans is guided by statistical evidence from research conducted by various organs of the state.
• Develop and implement records management policies, file plans, strategies and procedures.
• Coordinate records management policies to ensure compliance.
• Provide registry support services in the office of the MEC.
• Implement the records management and file plans effectively.
• Coordinate the units and monitor compliance effectively.
• Monitor accurate monthly and quarterly reports.
• Ensures the safekeeping of all documentation in the office of the Head in line with relevant legislation and policies.
• Provides a secretarial/receptionist support service to the manager.
• Manage telephone calls in an environment where, in addition to the calls for the senior manager, discretion is required to decide to whom the call should be forwarded.
• In the process the job incumbent should finalise some enquiries.
• Ensures that office equipment e.g., Fax machines and photocopies are in good working order.
• Records the engagements of the Head of office regarding arrangements.
• Complies realistic schedules of appointments.
• Ensures the effective flow of information and documents to and from the office of the Head.
• Obtains inputs, collates and compiles reports, e.g.: progress reports Monthly reports Management reports.
• Scrutinises routine submissions / reports and makes notes and/ or recommendations for the manager.
• Responds to enquiries received from internal and external stakeholders.
• Coordinates and guide budgeting process and financial reporting.
• Facilitate identification of Head of office priorities for the MTEF.
• Consolidate the budget of the Head of office for submission to the Budget Office.
• Prepare in-year Monitoring report for the Office.

Indlela yokukhumbula

Applications must be submitted only via the provincial e-recruitment system accessible at: https://ecprov.gov.za and/or at https://erecruitment.ecotp.gov.za The Provincial e-Recruitment System is available 24/7 and closes at 23: 59 on the closing date. To report any e-Recruitment System challenges send an email with your (i) ID Number, (ii) profile email address, (iii) details of your issue to: recruitment@eccogta.gov.za. Do not send any applications to this email address; should you do so, your applications/ CV will be regarded as lost and will not be considered. Technical support is limited to working hours: (08:00- 16:30 Mon-Thursday and 08:00-16:00 on Friday). Direct all enquiries to the specified enquiries person or email Address. Hand-delivered, emailed, Faxed, posted applications will not be accepted.

Imibuzo: Ms N. Mdubi at 072 657 6518 e-Recruitment Enquiries: recruitment@eccogta.gov.za

Amanothi

Applications must be submitted on a duly completed New Z83 form (effective from 01 January 2021), e-Recruitment System automatically generates Z83 immediately you press apply and generate Z83. Applicants are not required to submit copies of qualifications and other relevant documents upon application but must submit a fully completed Z83 form and detailed Curriculum Vitae. NB: Z83 in the e-recruitment system is currently not signable; so, applicants who submitted applications via the e-recruitment system will not be disqualified for an unsigned Z83 instead will be requested to sign on/or before the interview day. View the list of the positions you applied for on “My Job Applications” and do note that the system Z83 does not reflect work experience and qualifications, however, every detail of your information does reflect to the Recruitment team. Shortlisted candidates will be required to submit certified copies of qualifications, and other relevant documents (like a copy of Permanent Resident Permit for Non-RSA Citizens/Permanent Resident Permit Holders to HR on or before the interview date. Failure to submit all the required documents will disqualify the application. Correspondence will be limited to short-listed candidates only. If you have not been contacted within six (6) months after the closing date of this advertisement, please accept that your application was unsuccessful. Selected candidates will be subjected to a personnel suitability check (criminal record check, citizenship verification, financial/asset record check, qualification/ study verification and previous employment verification). All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements, and the other must be an integrity (ethical conduct) assessment. The Selection Panel will recommend candidates to attend a generic Managerial Competency Assessment in compliance with the DPSA Directive on the implementation of Competency-based Assessment. Successful candidates will also be subjected to security clearance processes. Where applicable, candidates will be subjected to a skills/ knowledge test. The competency assessment will be testing generic managerial competencies using the mandated DPSA SMS competency assessment tools. SMS pre-entry certificate (Nyukela) must be submitted prior appointment. Full details can be sourced by following the link: https://www.thensg.gov.za/training-course/sms- pre-entry-programme. Successful candidates will be appointed on a probation period of twelve 12/24 months. It is the objective to address the Employment Equity Affirmative Action Measures in line with the Employment Equity Plan and to achieve equitable representation across race and gender. The EE targets of the recruiting Department will be adhered to although the applications are welcome from all racial groups. The Recruiting Department reserves the right to amend/ review/ withdraw the advertised posts if by so doing, the best interest of the department will be well served. (Females and People with Disabilities are also requested to apply and indicate such in their applications). Misrepresentation in the application documents will result in automatic disqualification and disciplinary action in the event the candidate has already been appointed. OTHER POSTS