Registry Clerk: Records and Registry Services

Inkrwelo yokuqwalasela

Registry clerk providing records management and filing services at the Department of Transport and Community Safety in Lebowakgomo, Limpopo.

Imfuneko

• Grade 12 or equivalent qualification.
• Computer Literacy.
• A qualification in Administration will be an added advantage.
• Valid Driver’s Licence (Except for persons with disabilities).
• Core And Process Competencies: Client orientation, Customer focus, Communication, Job knowledge, Interpersonal relations, teamwork, flexibility.
• Knowledge and Skills: Knowledge of registry duties, practices as well as the ability to capture data and operate computer, knowledge and understanding of the legislative framework governing the Public Service, Knowledge of storage and retrieval procedures in terms of the working environment, Knowledge of the National Archives Act and the MIS prescripts and procedures.

Imiqobo

• Provide registry counter services.
• Handle incoming and outgoing correspondence.
• Render an effective filling and records management services.
• Operate office machines in relation to the registry function.
• Process documents for archiving and disposal.

Indlela yokuqoka

applicants are encouraged to register and submit their applications through the e-recruitment link at https://erecruitment.limpopo.gov.za, However, hand delivered applications are accepted and must be submitted on the New Z83 application form obtainable from all Government Departments or can be downloaded from www.gov.za / www.dpsa.gov.za. No Email or Fax Applications will be accepted. Applications should be submitted to the centre (Head Office or districts) where the post is located as follows: Head Office: The Acting Director: HRM, Department of Transport and Community Safety, Private Bag X9491, Polokwane, 0700 or handed in at Phamoko Building, second (2nd) Floor, Office No. 45 at 40 Church Street, Polokwane, 0699. Capricorn District, 39 Church Street, Snabasa Building, Polokwane, O699, Tel. No. 073 170 6748. Sekhukhune District, Lebowakgomo Govt. Complex. The Director, Private Bag X61, Lebowakgomo,0737, Tel No: (015) 633 5150. Waterberg District, NTK Building, Modimolle, Corner Limpopo Street & Thabo Mbeki. The Director, Private Bag X1038, Modimolle, 0510, Tel No: (014) 718 2335/2317/2330. Mopani District, Giyani Govt Complex, The Director, Private Bag X9679, Giyani, 0826, Tel No: (015) 811 7000/7022. Vhembe District, Thohoyandou Govt Complex, The Director, Private Bag X2145, Sibasa, 0790, Tel No: (015) 960 3000

Imibuzo: Mr. Mabitsela M: Tel No: (015) 632 9529, Ms. Malope T: Tel No: (015) 632 9531 PUBLIC

Amanqaku

Instructions from paragraph 3 to 7 applies to hand / mail delivered applications. The new Z83 applications form must be fully completed and signed by the applicant. The following must be considered in relation to the completion of the Z83 application form by applicants. All the fields in Part A, C and D should be completed. In Part B, all fields should be completed in full except the following South African applicants need not provide passport numbers. If an applicant responded “no” to the question “Are you conducting business with the State or are you a Director of a Public or Private Company conducting business with the State? Then it is acceptance for an applicant to indicate not applicable or leave blank to the question, “In the event that you are employed in the Public Service, will you immediately relinquish such business interest?” if yes (provide detail)”. Applicants may leave the following question blank if they are not in possession of such: “If your profession or occupation requires official registration, provide date and particulars of registration”. Noting there is limited space provided for Part E, F & G, applicants often indicate “refers to Curriculum Vitae (CV) or see attached”, this is acceptable as long as the CV has been attached and provides the required information. If the information is not provided in the CV, the applicant may be disqualified. It must be noted that a CV is an extension of the Z83 application form for employment and applicants are accountable for the information that is provided therein. The questions related to conditions that prevent re-appointment under Part F must be answered with Yes or No as provided on the Z83 application form, however if it is not applicable to the applicant, it is acceptable to indicate N/A. A specific reference number indicated on the post applied for must be quoted in the Column “Reference Number “on Z83 application form. Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA). Successful incumbents will be expected to sign a performance agreement within one month after assumption of duty. The successful candidate will also be required to disclose their financial interest in accordance with the prescribed regulations. All shortlisted candidates for SMS posts will be subjected to technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and PUBLIC integrity. A Pre-entry certificate obtained from National School of Government (NSG) is required to all SMS applications. To access the pre-certificate course, please visit: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/. As per Department of Public Service and Administration (DPSA) directive on Human Resource Management and Development for Public Service Professionalization Volume 1 number 1.32.1, “All shortlisted candidates, including SMS shall undertake two pre- entry assessments. One will be a practical exercise and other will be an Integrity (Ethical Conduct) Assessment. All shortlisted candidates will be subjected to a security clearance and verification of qualifications and will be subjected to Personnel Suitability Check for Security reasons. Certified copies of educational qualifications, academic records, identity documents and a valid driver’s licence (where required) will only be submitted by shortlisted candidates to HR on or before the day of the interview date. Kindly note that No payment of any kind is required when applying for posts advertised in this circular. The advert will also be accessible on the following websites www.ldtcs.limpopo.gov.za /www.limpopo.gov.za and www.dpsa.gov.za / https://erecruitment.limpopo.gov.za / Provincial departments and social media platform. Communication will only be with shortlisted candidates and if you do not receive any response from us within 90 days /three (3) months after the closing date, you may regard your application as unsuccessful. However, should there be any dissatisfaction, applicants are hereby advised to seek reasons for the above administration action in terms of Promotion of Administrative Justice Act (PAJA), Act No.3 of 2000). Due to austerity measures the department will not carry any related costs (transport, accommodation and meals) for candidates attending interviews. The Department reserves the right to fill or not to fill the advertised posts. The employment decision shall be informed by the Employment Equity Plan of the Department. MANAGEMENT ECHELON