Administrative Officer: Losses & Claims

Overview

Administrative officer managing losses and claims compliance, investigations and legal referrals for the Department of Agriculture in Pretoria.

Requirements

• Applicants must be in possession of a Grade 12 Certificate and National Diploma in Public Administration / Public Management / Business Administration / Business Management /Public Finance / Financial Accounting / Financial Management.
• Minimum of 1 year experience in losses and claims administration.
• Job related knowledge: Public Service Regulation, Financial procedures, Treasury Regulations, Basic Accounting System (BAS).
• Job related skills: Computer literacy, interpersonal skills, organising and planning skills, communication skills (written and verbal), analytical skills, problem solving skills and financial management skills.

Duties

• Administration of losses and claims.
• Conduct compliance review of losses and claims invoices.
• Conduct investigations of losses and claim by liaising with different stakeholders.
• Compile and /or review memos to Legal Services to obtain a legal opinion.
• Ensure that legal opinions are implemented.
• Maintain and update registers for losses and claims.
• Provide input in the review of policies and Standard Operating Procedures.
• Conduct awareness within the department on losses and claims.
• Monthly and quarterly reporting.
• Clearing of suspense account.
• Compile journals to clear the Damage Vehicle Suspense Account.
• Prepare reconciliation of processed journals to Losses & Claims Registers for accuracy and completeness.
• Render general office support services.
• Supervise, motivate and develop staff through individual performance agreements.
• Provide assistance in the development and / reviewing of the operational plan.
• Compile various submissions / memoranda and responses.
• Administer leave forms / attend to queries.
• Make travel / conference bookings and confirmations.
• Provide secretariat services.
• Administer the procurement of goods and services.
• Compile, manage and maintain the Demand Management Plan.
• Compile, manage and maintain the Procurement Plan.

How to apply

Applications can be submitted by hand delivery during office hours to 20 Steve Biko Street, Agriculture Place, Arcadia, Pretoria, 0002 or by email AOLCrecruit93@nda.gov.za

Enquiries: Ms Kholofelo Mathye Tel No: (012) 312 9367

Notes

EE Target: African Male and persons with disability To apply, submit a completed Z83 form and detailed Curriculum Vitae (PDF document to a maximum of 10 megabytes) via e-mail or hand delivery. The Department will not be held responsible for server delays. Late applications due to technical issues will not be considered. Shortlisted candidates must provide certified copies of required documents (Identity Document, qualifications, etc) where necessary and service certificates to support senior management experience to Human Resources before the interviews, including South African Qualifications Authority (SAQA) evaluation reports for foreign qualifications. Failure to comply will result in disqualification. To be appointed at Senior Management Service (SMS) level, you must complete the SMS Pre- entry programme offered by the National School of Government (NSG). Find course details here: https://www.thensg.gov.za/training-course/sms-pre-entry- programme/ appointment is subject to successful competition of the Nyukela Programme: Pre-entry Certificate to SMS and submission of proof. All shortlisted candidates, including SMS shall undertake two pre-entry assessments. One must be a practical exercise, and the other must be an Integrity (Ethical Conduct) Assessment. Selection panels shall score both technical exercises as an additional criterion in the interview process. NB:Please note that false or fraudulent qualifications submitted by applicants will be reported to the South African Police Services (SAPS), and a criminal case shall be opened. Applications: Please submit your application before the closing date as late applications will not be considered. Do not submit duplicate applications. If applying for multiple posts, submit separate applications for each post. Due to high volumes, the Department will not acknowledge receipt of applications. Communication will be limited to shortlisted candidates only. If you have not heard from us within 3 months, please consider your application to be unsuccessful. Should, during any stage of the recruitment process, a moratorium be placed on the filling of posts or the Department is affected by any process such as, but not limited to, restructuring or reorganisation of posts, the Department reserves the right to cancel the recruitment process and re- advertise the post at any time in the future. Important: DOA is an equal opportunity employer committed to promoting representivity and affirmative action. We encourage applications from all qualified candidates. The Department reserves the right not to fill vacancies. By applying you consent to the collection and processing of your personal information for recruitment purposes. Shortlisted candidates will be required to be available for assessments and interviews at a date and time as determined by the Department. Shortlisted candidates will undergo personnel suitability checks, security vetting and reference checks (including social media profiles). Applications must declare any pending criminal, disciplinary or any other allegations or investigations. Successful candidates must pass security clearance, sign an employment contract, sign an annual performance agreement and disclose financial interests. All applicants are required to declare any conflict or perceived conflict of interest, to disclose memberships of Boards and directorships that they may be associated with. Failure to disclose relevant information may result in disqualification or termination. OTHER POSTS