Administration Clerk: Finance/admin

Overview

Administration Clerk: Finance/admin at Department of Health and Wellness in Cape Town.

Requirements

• Minimum educational qualification: Senior Certificate (or equivalent).
• Experience: Appropriate experience in Admin/Finance Support in a Healthcare environment or Revenue Generation.
• Inherent requirement of the job: Willingness to travel and spend periods away from the office.
• Valid (Code B/EB) driver's licence.
• Competencies (knowledge /skills): Good computer skills (Excel/Word/PowerPoint/Outlook).
• High level of numeracy (Accountancy) skills and interpretation of reports.
• Excellent interpersonal and communication skills (written and verbal).
• Good communication and people’s skills.
• Planning and organising skills.

Duties

• Provide General Administrative Support to the component.
• Draft correspondence, monitor generic email inboxes, and maintain efficient digital filing records.
• Track submissions for Approval, manage the asset register and quarterly verifications, and process staff leave records for People Management.
• Provide financial admin support.
• Process petty cash requests, source quotes, place orders, and capture requisitions on the Logis system.
• Arrange staff travel and accommodation, monitor invoices for SCM, process journals on BAS and handle queries.
• Assist with the compiling and submitting of all finance related reports.
• Assist in preparing documents required for internal and external audits.
• Ensure effective communication.
• Monitor incoming calls and emails of the deputy director, acknowledging receipt and responding to emails.
• Managing the diary of the deputy director, co-ordinating appointments and Microsoft Teams meetings.
• Provide operational support.
• Co- ordinate workshops and meetings reserving and setting up venues with audiovisual equipment, arranging catering and invite the relevant staff.
• Act as committee clerk to record, draft, and distribute meeting agendas and minutes.

How to apply

Enquiries: Mr. A van Driel Tel No: (021) 483-3297/ Mr. M Schultz Tel No: (021) 483-4678

Notes

No payment of any kind is required when applying for this post. It will be expected of candidates to be available for selection interviews on a date, time and place as determined by the Department. Kindly note that excess personnel will receive preference. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. ERRATUM: Kindly note that the Post 34/300: Post: Social Worker Grade 1 To 4 (2 Posts), Institution: Mental Health Roving Team (ACT) (KESS) and Nomzamo CDC, Khayelitsha/ Eastern Sub-structure has been amended as follows: Post: Social Worker Grade 1 To 4, Institution: Mental Health Roving Team (ACT) (KESS), Khayelitsha/ Eastern Sub-structure Kindly note that the Post 34/290: Post: Professional Nurse Grade 1 To 2 (Specialty: Advanced Midwifery) (X2 Posts), Institution: Khayelitsha CHC and Macassar CDC has been amended as follows: Post: Professional Nurse Grade 1 To 2 (Specialty: Advanced Midwifery), Institution: Khayelitsha CHC OTHER POSTS