Senior Administration Officer: Utilisation and Contract

Overview

Senior Administration Officer: Utilisation and Contract at Department of Public Works and Infrastructure.

Requirements

• A minimum of three-year tertiary qualification (NQF Level 06) / National Diploma in Real Estate Management, Town Planning, Law Degree, Property Development and Management or related field of study.
• An appropriate relevant year of work experience in property management.
• Knowledge and understanding of the Public Finance Management Act (PFMA), Government Immovable Asset Management Act (GIAMA), Property related Acts, Property Laws and Local Regulations, PIE Act, A valid Driver’s License is a prerequisite and must be willing to travel.
• Strong communication skills (written and verbal) and the ability to communicate at all levels.
• Good interpersonal, analytical, planning, organising, and financial management skills.
• Basic MS Office computer literacy.
• Knowledge of contracts and administration of leases is recommended.
• Ability to adapt in accordance with office requirements.

Duties

• Updating the Property Management Information System of the Regional Office to reflect all relevant property-related information.
• Keep abreast of property management trends to ensure optimal performance and maximum value of fixed assets.
• Ensure compliance with GIAMA.
• Carry out regular inspections on State property to ensure maximisation of property utilisation and for vesting purposes, and prepare Inspection Reports.
• Identify superfluous State properties and prepare disposals.
• Ensure State properties are secured by requesting Security Services to appoint security companies to prevent illegal occupation and vandalism.
• Identify properties to be cleared of overgrown vegetation and clear fire breaks.
• Letting out-of-state-owned property.
• Prepare and conclude lease agreements for the letting of State properties.
• Ensure compliance with PFMA, Treasury Regulations, and other prescripts and policies of the department.
• Liaise with all spheres of Government(s) in respect of property-related matters.
• Carry out all property-related matters, rental collections, administration, lease renewals and extensions, maintenance, etc.
• Administrate duties as requested by the Property Manager.
• General supervision of employees.

How to apply

for the position of Senior Administration Officer: Utilisation and Contract Administration must be emailed to: RecruitCPT26-67@dpw.gov.za

Enquiries: Ms. S Valentine Tel No: (021) 402 2157

Notes

Applications must be submitted on the prescribed Z83 application form (obtainable from any Public Service Department or on the DPSA website link: https:/www.dpsa.gov.za/newsroom/psvc/, which must be signed, initialled and dated by the applicant, and must be accompanied by a detailed curriculum vitae (CV) only. Candidates are not required to submit certified copies of qualifications and related documents on application. Only shortlisted candidates will be required to submit certified copies of qualification and other related documents on or before the date of interview, which should not be older than six months. Should an application be submitted using incorrect/old Z83 application form, such an application will be disqualified. Further take note of the following on completion of Z83 application form: PART A and PART B must be fully completed. PART C - PART G: Noting that there is a limited space provided applicants may refer to CV or indicate. This will be acceptable as long as the CV has been attached and provides the required information. Page 1 of the Z83 application form must be initialled and page 2 signed and dated by the applicant. Failure to comply with the above instructions may result in an application being disqualified. Applicants applying for more than one advertised post must submit separate Z83 application forms and CVs in respect to each post being applied for. Should an application be received where an applicant has applied for more than one posts on the same Z83 application form, the applicant will be considered for the first post indicated on the Z83 application form only. Applications will be received via post/courier services, hand deliveries or email. Late applications will not be considered. Regulation 57 (c) and 67 (9) of the Public Service Regulations 2016, as amended, requires the executive authority to ensure that he or she is fully satisfied of the claims being made and the finalisation of Personnel Suitability Checks in order to verify claims and check the candidate for purpose of being fit and proper for employment, respectively. Shortlisted candidates must be willing to undergo normal vetting and verification processes. Note: It is the responsibility of all applicants to ensure that foreign qualifications are evaluated by SAQA. Due to large volume of responses anticipated, receipt of applications will not be acknowledged, and correspondence will be limited to shortlisted candidates only. Should you not have heard from us within three months from the closing date, please regard your application as unsuccessful. Entry level requirements for SMS posts: in terms of the Directive on Human Resource Management and Development on Public Service Professionalisation Volume 1 a requirement for appointment into SMS posts is the successful completion of the Senior Management Pre-Entry programme as endorsed by the National School of Governance (NSG). The course is available at the NSG under the name Certificate for entry into SMS and the full details can be obtained by following the below link: https: www.thensg.gov.za/training –course /sms-pre-entry programme/. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. Note: For emailed applications, please submit a single PDF document or one attachment per application to the email address designated on the specific position. Kindly note that the emailed applications and attachments should not exceed 15MB. It remains the candidate’s responsibility to ensure that their application is successfully submitted using the required single pdf document. Encrypted document will not be accepted. Although an email application option is available, applicants are encouraged to hand-deliver their application. IMPORTANT: Applicants must submit a separate application for each post applied for, clearly indicating the correct reference number and post title on each application. Applicants who apply for more than one post must submit a separate application for each post. Failure to comply with this requirement may result in the application not being considered. OTHER POSTS