Library Assistant

Overview

Library Assistant at National Prosecuting Authority in Pietermaritzburg.

Requirements

• Grade 12 or equivalent qualification.
• Demonstrable competency in acting Independently, Professionally, Accountable and with Credibility.
• Must be computer literate in programs Ms Word, Excel, PowerPoint and Outlook.
• Excellent organizing and planning skills.
• Ability to work independently and under pressure.
• Integrity, reliability, tolerance and determined.
• Able to act independently and work extended hours.
• Excellent administration skills.
• Knowledge of bibliographic information criteria on published works, library services polices and procedure, SCM Procedure, departmental policies and procedures.

Duties

• Provide administrative support services.
• Prepare Library material received from suppliers for exhibitions and process the return of unselected materials.
• Order, procure and process library materials with the ambit of supply Chain Management and assets management functions.
• Select and prepare library materials for processing purposes.
• Receive processed item and link catalogue record on the system.
• Verify correct labelling against bibliographic information.
• File returned library material.
• Provide support with setting up stock and stock taking.
• Render collection development services.
• Search for items on cataloguing on bibliographic database.
• Sort and prioritise items for cataloguing.
• Sort returned Library material by identification for filling, discard, repair, binding, requirements.
• Prepare list and dispatch new items for collection.
• Update correct SLIMS records regarding assets allocation information.
• Circulate special collections and audio-visual material on short loan.

How to apply

e mail: Recruit2026342@npa.gov.za

Enquiries: Ethel Mokgoko Tel No: (033) 392 8761

Notes

Applicants must apply by submitting applications on the most recent Z83 form obtainable from any Public Service Department or on the DPSA website link: https://www.dpsa.gov.za/newsroom/psvc/ and a comprehensive CV only (with detailed experience information). Failure to do so will result in your application being disqualified. Only shortlisted candidates will be required to submit certified copies of qualifications and other relevant documents on or before the day of the interview following communication from Human Resources. Foreign qualifications must be accompanied by an evaluation report issued by SAQA (only when shortlisted). It is the applicant’s responsibility to have all foreign qualifications evaluated by SAQA and to provide proof of such evaluation (only when shortlisted). All applications must reach the NPA on/or before the closing date. No late applications will be accepted/processed. Documents should not be password protected, and ZIP files will be blocked. The NPA cannot be held responsible for server delays. All applications must reach the NPA on/or before the closing date. No late applications will be accepted/processed. The applicant’s attention is drawn to the fact that the NPA uses an Electronic Response Handling System in terms of e-mailed applications. Please do not contact the NPA directly after you have e-mailed your applications to enquire if your application(s) have been received. If you have not received an acknowledgement of receipt within one week after the closing date, then you can contact the NPA. The NPA reserves the right not to fill any particular position. If you do not hear from us within (6) six months from the closing date of the advert, please accept that your application was unsuccessful. Successful candidates will be subjected to a security clearance of at least confidential. Appointment to this position will be provisional, pending the issue of security clearance. Fingerprints will be taken on the day of the interview. The social media accounts of shortlisted applicants may be accessed as part of the verification process. A valid driver’s license will be a requirement where applicable. All shortlisted candidates, including SMS, shall undertake two pre- entry assessments which are, a practical exercise and an integrity (ethical conduct) assessment. All SMS posts will be subjected to a lifestyle audit. SMS posts will be subjected to a technical exercise that intends to test relevant technical elements of the job, the logistics of which will be communicated by the NPA. All shortlisted candidates for SMS posts will be subjected to a technical exercise and interview. Following the technical exercise and interview, a maximum of three (3) SMS candidates will undergo psychometric assessments to assess cognitive capabilities, behavioural preferences, emotional intelligence, and integrity. A pre-entry certificate obtained from the National School of Government (NSG) is required for all SMS applicants for Public Service Act positions in the NPA (SMS pre-entry certificate to be submitted prior to appointment). NPA Act appointments are exempted from the pre-entry certificate requirement. This is a Public Service specific training programme. The name of the course is Certificate for entry into the SMS. The full details can be sourced from the link https://www.thensg.gov.za/training- course/sms-pre-entry-programme/.. Applicants are advised that from 1 January 2021 a new application form for employment (Z83) is in use. The new application for employment form can be downloaded at www.dpsa.gov.za- vacancies. From 1 January 2021 should an application be received using the incorrect (old) application for employment (Z83), it will not be considered. NB! Applicants who are successful must please note that the NPA is not in a position to pay resettlement costs. ERRATUM: SOCA: Free-State – Senior State Advocate with Ref No: recruit number 2026/31 advertised in Public Service Circular 05 dated 13 February 2026 is hereby withdrawn. OTHER POSTS