Administration Clerk

Overview

Administration clerk needed in Mopani district to manage rental services, update registers, capture payments and maintain filing systems.

Requirements

• A qualification at NQF level 04 as recognised by SAQA.
• Valid driver’s license, with the exception of applicants with disabilities.
• Knowledge And Skills: Knowledge of clerical duties, practices as well as the ability to capture data, operate computer and collecting statistics.
• Knowledge and understanding of the legislative framework governing the Public Service.
• Knowledge of working procedures in terms of the working environment. Computer.
• Planning and organising. Language.
• Good verbal and written communication.

Duties

• Administer rental services: Update and issue monthly rental statements.
• Update the rental register.
• Capture and update rental payments system for cash payments.
• Update register and statistics.
• Provide safekeeping of rental documents by: File in the respective files.
• Folio numbers the files.
• Update the refund register.
• Update the arrear rental register.
• Write arrear notifications to tenants.
• Prepare statement of accounts.
• Render general clerical support services: Record, organise, store, capture and retrieve correspondence and data.
• Remove the property from the Asset Register.
• Handle routing enquiries.
• Make photocopies and receive or send facsimiles.
• Distribute documents/packages to various stakeholders as required.
• Keep and maintain the filling system for the component.
• Type letters and/or other correspondence when required.
• Keep and maintain the incoming and outgoing document register of the component.
• Provide supply chain clerical support services within the component;
• Liaise with internal and external stakeholders in relation to procurement of goods and services.
• Order office stationery.
• Keep and maintain the assets register of the component.
• Provide personnel and financial administration support services.
• Maintain a leave register for the component.
• Facilitate traveling and accommodations.
• Check correctness of subsistence and travel claims of official.

How to apply

Applicants should apply through the following website https://erecruitment.limpopo.gov.za. The application on the eRecruitment system should be accompanied by the new Z83 and recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates). Failure to attach required documents will result in the application not being considered/disqualified Applications may also be hand delivered/posted to: Department of Public Works, Roads and Infrastructure: Private Bag X9490, Polokwane, 0700 or hand delivered at Works Tower Building, No. 43 Church Street, Polokwane, 0699. For Capricorn District: Private Bag X9378, Polokwane, 0700 Or hand deliver at 15 Landros Mare street, next to Correctional Services. For Mopani District: Private Bag X576, Giyani, 0826 or hand deliver at 570 Parliamentary Building, Giyani. For Sekhukhune District: Private Bag X02, Chuenespoort, 0745 or hand deliver at Lebowakgomo Zone A, next to traffic department. For Vhembe District: Private Bag X2248, Sibasa, 0970 or hand deliver at Cnr. Traffic and Raluswielo Street, Sibasa. For Waterberg District: Private Bag X1028, Modimolle, 0510 or hand deliver at Cnr. Thabo Mbeki & Elias Motsoaledi Street. The application on eRecruitment system should be accompanied by recent comprehensive CV (previous experience must be comprehensively detailed, i.e. positions held and duration/dates) as well as copies of all qualifications, Identity Document and valid driver’s license only. Failure to attach copies and required documents will result in the application not being considered/disqualification.

Enquiries: Mr P Malesa, Ms KS Mabunda, Ms P Bila Tel No: (015) 811 4000/4070/4075

Notes

Applications must be submitted on a duly completed prescribed Z83 application for employment form (2021 version) obtainable from any public service department or can be downloaded from www.dpsa.gov.za. Applications must be accompanied by a detailed CV. Applicants are not required to submit copies of qualifications and other relevant documents on application except when applying through the erecruitment system. All fields in Part A, Part C and Part D of the Z83 form should be completed. In Part B, all fields should be completed in full. Part E, F & G applicants often indicate “refer to CV or see attached”, this is acceptable as long as the CV has been attached and provides the required information. Applicants with foreign qualifications remain responsible for ensuring that their qualifications are evaluated by the South African Qualifications Authority (SAQA). Successful incumbent will be expected to sign a performance agreement within one month after assumption of duty. The successful candidate will also be required to disclose his or her financial interests in accordance with the prescribed regulations. All shortlisted candidates will be subjected to a security clearance and verification of qualifications. All shortlisted candidates, including the SMS, shall undertake two pre-entry assessments. One will be a practical exercise to determine a candidate’s suitability based on the post’s technical and generic requirements and the other must be an integrity (ethical conduct) assessment. The recommended candidate for appointment will be subjected to Personnel Suitability Check for security reasons. Failure to comply with the above requirements will result in the disqualification of the application. The Department reserve the right not to make any appointment(s) to the posts advertised. The employment decision shall be informed by the Employment Equity Plan of the Department. Correspondence will be limited to shortlisted candidates only. If you do not hear from us within three (3) months after the closing date, please consider your application as being unsuccessful. However, should there be any dissatisfaction, applicants are advised to seek reasons for the above administration action in terms of Promotion of Administrative Justice Act (PAJA), Act No. 3 of 2000. The department will not carry any related costs (transport, accommodation or meals) for candidates attending interviews. The Department of Public Works, Roads and Infrastructure is an equal opportunity and affirmative action employer. Women and people living with disabilities are encouraged to apply. OTHER POSTS